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Community Leadership Team Resources

Position Descriptions and Training

The online trainings and materials support Community Leadership Team Members and their positions. Position descriptions and the volunteer position descriptions should be reviewed on an annual basis. Please contact us at info@gsutah.org if you have questions.

Community Connector

Community Connector

Summary

Promotes Girl Scout opportunities in the community, offer program and registration information to girls and adults; works with the Community Leadership Team and assists the Girl Scout of Utah Recruiter to grow girl and adult membership.

Term of Appointment

One year appointment that is renewable.

Responsibilities

Connect With Community

  • Work with the Community Leadership Team and GSU Membership Team to implement community focused strategies for engaging girls and adults to grow Girl Scouting within the community.
  • Provide potential members, girls, and volunteers with messaging regarding Girl Scouting, programming, and available volunteer opportunities.
  • Distribute relevant marketing materials.
  • Be aware of membership goals in your community and strategize with Membership Specialist to grow girl and adult membership.

Development of New Volunteers

  • Maintain current knowledge of available volunteer positions in your Community to assist in recruitment for these positions or succession plans.
  • Attend at least two Parent Information Meetings per year.

Community Connector Training

Community Delegate

Community Delegate and Alternate Delegate

Summary

Community Delegates represent the girl and adult members within their GS Community geographical area. Community Delegates are the communication link on governance matters between the members in their community and the GSU Board of Directors. Community Delegates serve as the Voting Members of the Girl Scouts of Utah Council on governance issues including policy updates and electing the Board of Directors, Officers, and Board Development Committee members.

Term of Appointment

Community Delegates are elected to two year terms. Delegates must compile with all voting eligibility requirements to remain a voting delegate.

Responsibilities

Actions

  • Serve as voting member at the Council Annual Meeting
  • Conduct other business as deemed to be in the general interest of GSU
  • Lead appropriate discussions on governance questions, concerns, and suggestions members would like communicated to the Board of Directors and CEO
  • Make arrangements for an alternate delegate to represent the community at any meeting the delegate is unable to attend

Meeting & Training Participation

  • Attend and participate in Delegate Training. Delegate training attendance is required to be eligible to vote
  • MUST attend Annual Meeting to participate and vote on items placed on the consent agenda including Council proposals, the Slate of Nominees for the Board of Directors, Board Development Committee and National Delegates
  • Attend and participate in Town Meeting discussions. In order to be eligible to vote at Annual meetings, you must attend the Town meeting
  • Prepare for and attend all Community Leadership Team meetings of the Community represented

Communications

  • Communicate governance and policy questions from the Community to the Board of Directors and CEO
  • Communicate discussion results from the Board of Directors and CEO to the Community

Community Delegate Position Description

Delegate Training Resource Guide

Delegate Training

Event Representative

Event Representative

Summary

Works with volunteers within the Community to coordinate safe, high-quality Girl Scout Leadership Experience-aligned events for girls of all ages; this includes four initiatives as well as programing in education, arts and financial literacy. The Event Representative is encouraged to recruit coordinators and is responsible to ensure these volunteers are appropriately trained.

Term of Appointment

The Event Representative position is a two-year commitment and is renewable for up to two terms. The position is renewable upon completion of an annual evaluation process between the volunteer and Program Coordinator. This position requires an average of 10 to 20 hours per month, depending on the time of year.

Support Team
  • Community Leadership Team
  • Program Coordinator
  • Program Manager
Responsibilities

Manage Community Events

  • Empower girls to lead activities, learn by doing, and cooperate with others. Manage events according to program planning guide.
  • Work with the Troop Leader Mentor Representative to host training events for troop leaders.
  • Seek approval from GSU’s Program Department when planning events.
  • Recruit, manage, and oversee the director of day camp.
  • Select and train committee members for events and activities.
  • Work with Finance Representative to manage activity credits and event budget.Assist in event registration process.

Support Troop Events

  • Communicate guidelines and approval process to other volunteers regarding camping, and troop and day trips.
  • Notify Community Leadership Team if troops take special outings outside regular meeting places.
  • Communicate the date, time, and place of the event and the adults who are responsible.
  • Collaborate with the Program Coordinator in your region to provide support for the Community.
This position will be a good fit for you if:
  • You like being part of a team.
  • You like being part of a team.
  • You are creative and flexable.
  • You are good at communicating information to others.
Training:

Begin the online portion of the blended learning course

Sign up for the in-person portion of the training

Finance Representative

Finance Representative

Summary

You will help Girl Scout members in your community unleash their inner G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader) to take the lead and change the world.  It’s undeniable: without your commitment to unleash the G.I.R.L. in every girl, we couldn’t and wouldn’t be the largest girls’ leadership organization in the world. But we are!

Responsible for the oversight of the community bank accounts and monthly finance reporting at the Community Meetings.

Term of Appointment

The Finance Representative position is a one-year commitment and is renewable up to three terms, for a total of 3 years.

Support Team
  • Community Leadership Team
  • Adult Leadership Development Specialist
  • Member Support: info@gsutah.org or 801-265-8472
Responsibilities

Work Directly with Troop Leaders on Financial Issues

  • Review and keep copies of troop’s annual financial report for 1 membership year.
  • If necessary, mentor Troop Leaders on how to complete a troop financial report.
  • Help troops close bank accounts and follow GSU policies when a troop disbands or splits.

Manage Finances for Community Leadership Team 

  • Co-sign on all community bank accounts.
  • During May and June, GSU members are encouraged to renew their membership and troops. There are Council incentives for those that do. Work with your CLT and encourage a Community incentive to engage Troop Leaders to be a part of Early Renewal.
  • Review any and all community and council sponsored event(s) financial reports.
  • Complete and submit community annual financial report by June 30th each year

 Transparency

  • Share community financial reports with the Community Leadership Team on a quarterly basis.
  • Share with the Adult Leader Development Specialist any concerns regarding any troop finances that do not fall in line with GSU’s Policies and Procedures from a financial perspective.
This position will be a good fit for you if:
  • You have good organization skills.
  • You are good at finance management.
  • You are good at communicating information to others.
  • You like being part of a team.

Volunteer Position Agreement Form

Finance Representative Training Video 

Finance Representative Training PDF

Higher Awards Representative

Higher Awards Representative

Summary 

Provides information and support to girls in the Community who are working towards their Program Aid/Volunteer-in-Training Pin and  Bronze, Silver, or Gold Award; support to girls will be varied, based on the needs of troops and the individual girls.  

Term of Appointment  

The Higher Awards Representative position is a one-year term and is renewable for up to three terms. 

Support Team
  • Community Leadership Team
  • Volunteer Services Coordinator
  • Statewide Gold Award Committee
  • Program Coordinator over Higher Awards
  • Member Support: info@gsutah.org or 801-265-8472 
Responsibilities

Have a complete understanding of the Higher Awards and where to find resources associated with the Awards through Girl Scout training

  • Work with GSU’s Program Coordinator to understand national requirements of the Higher Awards.
  • Communicate resources at Community Leadership Team meetings and troop meetings.

Encourage Culture of Sustainable Change in Communities

  • Partner with the Troop Leader Mentor when working with girls to complete Journeys and a Take Action project.
  • Support Troop Leaders and girls working towards their Silver Award.
  • Understand the differences between a Community Service Project and a Take Action Project.
  • Serve as the main point of contact for girls in the community to ask questions, get clarification, and provide support as needed.
  • Work with the Juliette Representative to support girls receiving Higher Awards within the Juliette program.
This position will be a good fit for you if:
  • You are passionate about the Girl Scout Higher Awards and are excited to share this passion with others.
  • You are able to communicate well both verbally and orally with diverse populations.
  • You are flexible and can adapt to a growing process for supporting girls who are working towards earning their Higher Awards.

Volunteer Position Agreement Form

Higher Awards Representative Training Video

Higher Awards Representative Training PDF 

Juliette Representative

Juliette Representative

Summary 

You will help Girl Scout members in your community unleash their inner G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader) to take the lead and change the world. It's undeniable: without your commitment to unleash the G.I.R.L. in every girl, we couldn't and wouldn't be the largest girls' leadership organization in the world. But we are! 

This position mentors Juliette Girl Scouts and ensures they are aware of the cookie sale, Council and Community­sponsored events, and supports parents in learning about Girl Scout programs for their daughters. Additionally, the Juliette Coordinator tracks girls wanting to move to traditional troops. 

Term of Appointment 

The Juliette Representative position is a one-year term and is renewable for up to three terms. 

Support Team 
  • Community Leadership Team
  • Program Coordinator over Juliettes
  • Director of Programs
  • Member Records Representative 
  • Volunteer Services Coordinator
  • Member Support: info@gsutah.org or (801) 265-8472
Responsibilities 
  • Support Juliette Girl Scouts 
  • Maintain a list of Juliette Girl Scouts in your Girl Scout Community.
  • Communicate with the Juliettes in your community monthly.
  • Ensure that Juliettes are invited to Council events and Girl Scout community activities/events.
  • Determine which Juliettes would like to join troops and work with Member Records Representative to find troops for them.
  • May plan activities or meetings with Juliettes.
This position will be a good fit for you if:
  • You are organized and can keep track of several things at one time.
  • You are able to effectively communicate accurate information in a timely manner.
  • You have a desire to help girls to get the most out of their Girl Scout experience.

Volunteer Position Agreement Form

Juliette Representative Position Description

Juliette Representative Training

Member Records Representative

Member Record Representative

Summary

You will help Girl Scout members in your community unleash their inner G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader) to take the lead and change the world.  It’s undeniable: without your commitment to unleash the G.I.R.L. in every girl, we couldn’t and wouldn’t be the largest girls’ leadership organization in the world. But we are!

Member Record Representative will ensure the integrity of troop information and membership.

Term of Appointment

The Member Record Representative position is a one-year commitment and is renewable for up to three terms, for a total of 3 years.

Support Team
  • Community Leadership Team
  • Adult Leadership Development Specialist
  • Member Services: info@gsutah.org or 801-265-8472
Responsibilities

GSU Online Tools

  • With GSU training, you will be the expert on the Community Team to engage and help Troop Leaders navigate the Volunteer Tool Kit (VTK), MYGS and Activities Tab. 
  • You will train the CLT and Troop Leaders to ensure information is accurate and current.

Accurate Records

  • Remind Troop Leaders to check for accuracy of troop records; 
    • Names
    • Phone
    • Emails
    • Address
    • School 
    • Grade
  • If updates are necessary, email updated information to info@gsutah.org or call 801-265-8472
  • Notify Adult Leader Development Specialist if you are aware of any change in Troop Leadership so that they can get the proper training and forms processed. If you are aware of a troop disbanding or splitting, also, notify the Adult Leader Development Specialist.

Retiring Troops

This position will be a good fit for you if:
  • You have great organizational skills.
  • You are good at communicating information to others.
  • You are comfortable with a computer
  • You like being part of a team.

Volunteer Position Agreement Form

Member Records Representative Training

Recognition and Delegate Representative

Recognition and Delegate Representative               

Summary

You will help Girl Scout members in your community unleash their inner G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader) to take the lead and change the world.  It’s undeniable: without your commitment to unleash the G.I.R.L. in every girl, we couldn’t and wouldn’t be the largest girls’ leadership organization in the world. But we are!

This position supports the role of the Community Delegate and cultivates an atmosphere of appreciation through formal and informal volunteer recognition within the community. 

Term of Appointment

The Recognition & Delegate Rep position is a one-year commitment and is renewable for up to three terms, for a total of 3 years. 

Support Team
  • Community Leadership Team 
  • Adult Leader Development Specialist 
  • Executive Administrator/Governance Liaison 
  • Member Services: info@gsutah.org or 801-265-8472 
Responsibilities

Encourage a Culture of Appreciation

  • Assist in providing formal and informal opportunities to recognize the efforts of volunteers throughout the year within your Community.  There are two separate ways to recognize volunteers- Community Awards and Council Awards. 
  • If you have volunteers that will be receiving a Council Award, you should plan to attend the Recognition of Excellence Celebration in the fall. 
  • Attend Community Leadership Team meetings and report on any information relating to adult recognition.  
  • Educate members of your Girl Scout Community about various types of awards for adults and the nomination process.  Encourage participation and submission of nominations annually. 
  • Be aware of deadlines and inform others. 

Community Delegate Support

  • Encourage Community participation in the Delegate process through nominating and electing Community Delegates. Work with the Adult Leader Development Specialist to recruit within your community. 
  • Understand the Delegate position description and Delegate responsibilities in order to support girl and adult Delegates in their roles. 
  • Communicate information about Community Delegates (including names and contact information) to the Executive Administrator/Governance Liaison 
  • Ensure the Delegates complete the Council-sponsored training annually. 
  • Ensure that Delegates know about their role in and participate in  
    • Community Meetings 
    • Town Meetings  
    • Annual Meetings 
  • Attend Community Meetings and report on any information relating to Delegates and the governance process. 
This position will be a good fit for you if:
  • You are interested in the governance process of Girl Scouts of Utah. 
  • You enjoy helping others to be successful in their role. 
  • You are good at communicating information to others. 
  • You like providing creative means of recognizing and showing appreciation to others for the great things they are doing. 
  • You like being a part of a team.

Volunteer Position Agreement Form

Recognition Representative Training

 

Troop Leader Mentor

Troop Leader Mentor             

Summary

You will help Girl Scout members in your community unleash their inner G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader) to take the lead and change the world.  It’s undeniable: without your commitment to unleash the G.I.R.L. in every girl, we couldn’t and wouldn’t be the largest girls’ leadership organization in the world. But we are!

This position provides support to Troop Leaders in the Community.  This may include connecting them with resources, providing training, communicating policies and keeping in contact throughout the year to help Troop Leaders be successful in their roles.

Term of Appointment

The Troop Leader Mentor Representative position is a two-year commitment and is renewable for up to two terms, for a total of 4 years.

Support Team
  • Community Leadership Team
  • Adult Leader Development Specialist
  • Member Services: info@gsutah.org or 801-265-8472
Responsibilities

Program Support

  • Assist and motivate volunteers as they provide the Girl Scout Leadership Experience through the use of Journeys and the Girl Guide to Girl Scouting. Teach Troop Leaders to become familiar with and utilize these resources.
  • Provide occasional training to community members to learn about:
    • GSU website
    • Policies
    • VTK (Volunteer Tool Kit)
    • Volunteer Essentials and Safety Activity Checkpoints

Guide Troop Leaders

  • Identify yourself as a resource and support to new Troop Leaders. Create a consistent means of communication with all Troop Leaders to assess their needs and provide the extra support they may need as they work with girls.

Network with Volunteers 

  • Help to connect volunteers and Troop Leaders to each other in order for them to network on programs, troop management, and other needs as they arise.
  • Stay up to date and communicate on opportunities, resources, and activities available to all Girl Scout members through your community resources.
This position will be a good fit for you if:
  • You are creative and have ideas for supporting Troop Leaders in their roles.
  • You are passionate about helping others to be successful in their roles.
  • You enjoy teaching others and know how to do so in a clear and simple manner.
  • You are good at connecting people to people & people to resources.
  • You like being part of a team.

Volunteer Position Agreement Form

Troop Leader Mentor Training Video

Troop Leader Mentor Training PDF

Volunteer Community Representative

Volunteer Community Representative

Summary

You will help Girl Scout members in your community unleash their inner G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader) to take the lead and change the world. It’s undeniable: without your commitment to unleash the G.I.R.L. in every girl, we couldn’t and wouldn’t be the largest girls’ leadership organization in the world. But we are!

Responsible for community meetings and keeping the Community Leadership Team (CLT) on task with their responsibilities. This position is responsible for communication to Troop Leaders, ensuring that they are connected to members of the CLT and all members.

Term of Appointment

The Volunteer Community Rep position is a two-year commitment and is renewable for up to three terms, for a total of 6 years.

Support Team
  • Community Leadership Team
  • Adult Leader Development Specialist
  • Member Services: info@gsutah.org or 801-265-8472
Responsibilities
  • This position is considered the Communication Member on the team. You will help problem solve with all members of the team if circumstances arise that impede a team member from fulfilling their responsibility and together you will find a solution to the situation.

Welcome New Troop Leaders

  • You will be informed by GSU when a new Troop Leader is ready to join your community. Contact the new Troop Leader and welcome them to your community.
  • Contact new Troop Leader to inform them of:
    • Community meetings: date, time and location.
    • How the community will communicate with the leader: Facebook, emails, texts, phone, etc,.
    • Provide contact info for: VCR, Troop Leader Mentor and Finance Rep.
    • How the community works and expectations: (cookies, community meetings, number of events and types, etc,.) personalize this info to your community.
  • Introduce Troop Leader to members of the Girl Scout Community. Ensure that they are aware of all opportunities within the community.

Community Support

  • Keep community aware of upcoming Council and Community events, trainings, deadlines, requirements, and encourage volunteers to attend trainings.
  • Schedule Community meetings and create monthly agendas by contacting each team rep for input.
  • Secure a meeting place for monthly Girl Scout community meetings.
  • Take minutes during the meeting and send to all Troop Leaders by your community communication method.
  • Rotate responsibilities for other CLT members to host and lead monthly meetings.
  • Help volunteers through the Girl Scout Conflict Resolution Policy found in Volunteer Essentials. Inform the Adult Leader Development Specialist about the conflict. Handle issues quickly, sensitively and discreetly.
  • During May and June, GSU members are encouraged to renew their membership and troops. There are Council incentives for those that do. Work with your CLT and encourage a Community incentive to engage Troop Leaders to be a part of Early Renewal.
This position will be a good fit for you if:
  • You have good organization skills.
  • You are good at communicating information to others.
  • You have good people skills.
  • You like being part of a team.

Volunteer Community Representative Training Video

Volunteer Community Representative Training PDF

        

Leadership FUNdamentals (Formerly Community Council Meetings)

Please follow the link to all session content

90 Days at a Glance

Teamwork Quotes

Troop Magic

Say What?! 30 New Girl Scout Badges! Yep, that is correct!

Meetings that Make a Difference

  • How can you maximize your meetings to really make an impact? Increase attendance? Create value with the leaders time?
  • Come prepared to discuss strategies and best practices for using your team meetings to better support troops in your Community
  • Example Community Meeting Agenda
  • Start-Up Activity Sample

Rock Your Community Team

Short and Snappy Training
  1. Adult Recognition Short and Snappy
  2. Bandana Bonanza Short and Snappy
  3. Be Inspiring Short and Snappy
  4. Bling your Cookie Booth Short and Snappy
  5. Camping Tips Short and Snappy
  6. Camping? Yes Please! Short and Snappy
  7. Ceremonies Short and Snappy
  8. Characteristics of Girls at Different Ages Short and Snappy
  9. CLTs Function as a Team Short and Snappy
  10. Conflict Resolution Short and Snappy
  11. Creating Troop and Parent Agreements Short and Snappy
  12. Effective Communication Short and Snappy
  13. Effective Leadership – Personal Mission Statement Short and Snappy
  14. Finding the Balance Short and Snappy
  15. Girl Led Progression Short and Snappy
  16. Girl Scout Grace Short and Snappy 
  17. Guiding Older Girls in Leadership Short and Snappy
  18. Improving Leadership Skills Short and Snappy
  19. Inclusion, Diversity, and Pluralism Part 1 Short and Snappy  
  20. Inclusion, Diversity, and Pluralism Part 2 Short and Snappy
  21. Instill Confidence in Girls Short and Snappy
  22. Intro to Leave No Trace Short and Snappy
  23. Investitures and Rededications Short and Snappy
  24. Involving Parents Short and Snappy
  25. Journeys Short and Snappy
  26. Juliette Gordon Low Short and Snappy
  27. Kaper Charts Short and Snappy
  28. Kick Off Your Year Short and Snappy
  29. Knowing Your Resources Short and Snappy
  30. Money Earning Projects Short and Snappy
  31. My Promise, My Faith Award Short and Snappy
  32. Scouts’ Own Short and Snappy
  33. Sit-Upons Short and Snappy
  34. Sleep-In Short and Snappy
  35. Songs and Games Short and Snappy
  36. SWAPS Short and Snappy
  37. Take Action Short and Snappy
  38. Teaching Songs Short and Snappy
  39. Team Building and Communication Short and Snappy
  40. The Path to Leadership Awards Short and Snappy
  41. Think on Your Feet Short and Snappy
  42. Traveling with Girls Short and Snappy
  43. Using Social Media Short and Snappy
  44. Valuing Differences Short and Snappy
  45. Volunteer Essentials and Safety Activity Checkpoints Short and Snappy
  46. What Every Girl Should Know Short and Snappy
  47. When the Going Gets Tough Short and Snappy
  48. Working with Multi-Level Troops Short and Snappy
  49. World Thinking Day Short and Snappy
  50. Your Girl Scout Story Short and Snappy

To enter the Cookie Pro contest, girls must be a registered Girl Scout participating in the 2018-2019 Girl Scout Cookie Program, and legal residents of one of the 50 U.S. states, the District of Columbia, Guam, or Puerto Rico, including Residents currently residing in overseas military installations with a valid APO/FPO mailing address.