Camporee is an opportunity for Girl Scouts from across the state to gather, meet, share, laugh, and experience the outdoors. Sing your heart out at our campfire, explore Trefoil Ranch, swap with friends old and new, and dance the night away under the stars! Camporee provides a great troop camping experience for first-time campers or experienced troops.
Important Information
Registration will be open February 6-8. See Important Dates below for more details.
Girl Scouts in grades 8-12, share your love of camping and build
leadership skills as a Camporee Aide. You'll receive training, make
new friends, be a role model, and enjoy time outdoors.
Submit your Camporee Aide application by January 31. The Camporee Committee will schedule interviews for February 13-15 and will notify Girl Scouts by February 17 if they're accepted.
| January 31 | Camporee Aide application due (grades 8-12) |
| February 6 | Camporee registration opens at 12:00 p.m. |
| February 8 | Camporee registration closes at 11:59 p.m. |
| February 13 | Troop Leaders notified of placement. Placement is done lottery style. |
| April 1 | First round of activity scholarship applications for Girl Scouts are due. |
| Date TBD | Camporee Orientation Zoom meeting. A recording will be available to troops unable to attend. |
| May 18 | Participant paperwork due in UltraCamp. For roster changes after this date, email info@gsutah.org. |
| June 1 | Troop payment due to council. To request a late payment, email info@gsutah.org |
Complete the Registration Worksheet
Prior to
registration opening, fill out the 2023 Camporee Registration Worksheet (PDF) with
your troop. This will help the registration process go smoothly.
Set Up or Verify Your UltraCamp Account
It is highly recommended troop leaders have an UltraCamp account specific for troop registrations, such as Troop Camping. This helps keep troop registrations and finances separate from family registrations and finances.
To create a new UltraCamp account for your troop:
– Go to the
GSU UltraCamp login page and select “New
User.”
– Set the “Account Type” as “Service Unit or Troop” and
follow prompts.
– Do
not list troop members in the troop account; list only yourself and
co-leader(s) if desired.
To verify an existing troop UltraCamp account:
– Go to the GSU UltraCamp login page and log in.
–
Select “Forgot your login information?” if needed.
Questions? Contact us at info@gsutah.org.
Register for Camporee between February 6 at 12:00 p.m. and February 8 at 11:59 p.m.:
If your troop is placed in Camporee, the total fee for your group will be attached to the troop’s UltraCamp account. Camporee is $75 per person (or $85 per person if in platform tents or cabins). During registration each troop paid a $75 deposit (to cover one adult placement) plus $5 per additional spot held (this is deducted from the final cost).
Final payments are due June 1, 2023. To request a late payment,
email info@gsutah.org
to set up a payment plan.
Please note that Girl Scouts can apply for an activity scholarship if needed.
Ways to Pay
Option 1: Participants pay their contribution to the troop. Troop submits Activity Credits to GSU with an Activity Credit Log (PDF, page 2 only). Troop pays balance in UltraCamp with troop debit/credit card.
Option 2: Troop pays troop contribution in UltraCamp with troop debit/credit card.
Participants pay their contribution directly to GSU with a
Program, Event, and Camp Payment form (PDF) and/or calling Customer
Care (801-716-5124) to make a payment with a credit/debit card.
Due to the popularity of Camporee, troops are responsible for paying the full amount for the number of spots selected during registration.
Email GSU (info@gsutah.org) as soon as possible if a
participant is unable to attend camp due to illness, injury, family
emergency, etc.
No refunds are given if a participant returns home during camp
because of illness, injury, homesickness, misconduct, and/or any other
circumstance.
The Health Supervisor at camp has the right to refuse admittance to
any participant who does not meet acceptable health conditions. The
Camp Director reserves the right to request that any participant who
is ill or unable to adapt to camp living be returned home.
Camping 101 (Required)
Camporee 2023 requires at least
one adult in the troop complete Camping 101 prior to the event.
Camping 101 training must be renewed every 2 years to remain valid.
Current offerings of Camping 101 can be found on the Activities Calendar; the Outdoor Education Conference also fulfills this requirement.
Outdoor Education Conference
(Highly Encouraged)
April 14-15, 2023 at Trefoil Ranch
This overnight conference will provide hands-on practice in building fires, using ropes, outdoor cooking, using knives, setting up camp, and planning your next outdoor experience. Saturday’s workshops will fulfill the Camping 101 requirement and will give you an opportunity to practice outdoor skills.
Additional information coming soon.
Everyone is expected to follow the Girl Scout Promise and Law. Campers are asked to listen and follow directions from camp staff and troop leaders, use the buddy system, stay with the group, and stay in camp boundaries. No drugs, alcohol, pets, or weapons are permitted on Girl Scout property. Smoking is permitted by those of legal age outside the gate only.
The Camp Director reserves the right to send home anyone who
neglects to follow camp rules, becomes a danger to themselves or
others, or damages property. No refund will be given if someone is
sent home due to misconduct or refusal to follow policies.
Health and Program Release
Forms – Due by May 18
All required forms for Camporee are
in UltraCamp. Each family will use their own UltraCamp account to
complete their Camporee participant’s forms. Set up or verify your existing UltraCamp
account prior to registering for the Camporee forms and trading
post session.
Forms are due by May 18, 2023. It is critical for the success of programming and kitchen services that forms be turned in on time.
Complete your Camporee forms
(required) and add trading post (optional)
Paperwork link for Camporee
coming soon.
All medications (i.e., prescription, over-the-counter, herbal) a participant is bringing to camp must be entered into UltraCamp at least 10 days prior to the start of Camporee.
We require all medications, prescribed or not, to be kept in a locked space while on property. For Camporee, there are two options for the storage/security of medications.
Meds can either be checked in to our Health locations wherein the
Camporee Team will administer it to attendees when needed, or they can
be kept in Troop Leaders’ vehicles, locked when not in use, for the
adult attendees to administer. Emergency medications (inhalers,
Epi-Pens, insulin) may be an exception – consult with the Camp
Director and/or site Health Supervisor upon arrival to discuss
options.
Please do not send as needed over-the-counter medications to
camp. Both camps carry over-the-counter medication such as: Tylenol,
Ibuprofen, Tums, Benadryl, and cough drops for as needed use per our
Treatment Guidelines and per your approval on your camp forms.
If you need to update your camper’s medications within 10 days of
camp, please email info@gsutah.org in addition to updating it in UltraCamp.
Download and Upload your EPI-Pen Authorization Form
Download the GSU EPI-Pen Authorization form and submit the
completed form by uploading it in your family's UltraCamp account in
the Document Center under the Health Forms section.
Note: Uploaded forms must be processed by GSU, which can take 1-2 business days. Once the form has been processed, the task to upload forms will no longer be listed in your account.
About EPI-Pen Authorization Forms
If a camper will be bringing an EPI-Pen to camp, a task will
be assigned to your UltraCamp account to upload an EPI-Pen
Authorization form (requires a doctor’s signature).
EPI-Pen Authorization forms are valid for up to 24 months prior to the program start date. For example, for a camper attending a program July 2, 2023, an authorization form from July 2, 2021, and after will be accepted.
The Trading Post (Camp Store) will be open during Camporee at set times. While completing your health and program release forms, you will have the option of placing money in your camper’s Trading Post account (pay with debit/credit card or submit Activity Credits with a Program, Event, and Camp Payment Form).
If you need to update the amount:
Participants may also bring cash, credit cards, or Activity Credits as a form of payment with them to camp. GSU is not responsible for any lost or stolen cash, credit cards, or Activity Credits.
About Trading Post
The Trading Post carries a variety of items, such as stuffed animals, postcards, hats, patches, and jewelry. Items range from $1 to $50. Trading Post shopping is optional.
Participants are free to choose any items they would like to
purchase in the Trading Post. Camp staff will not question or guide
campers’ purchases. If you would like to guide your camper’s purchase,
you should discuss that with them before camp.
At the end of the session, if your camper’s Trading Post balance is
over $5, the balance will be refunded. Please allow 10-14 business
days for the refund to be processed.
Payments for Camporee are to be handled between your family and the troop leader. Camporee is $75 per person (or $85 if staying in a tent or cabin). Each troop decides how much the troop contributes per person and how much the participants contribute toward this fee.
If your troop leader asks you to make a payment with GSU:
If your family would like to request an Activity Scholarship, please
review the Activity Scholarships for Events, Programs, and Camp
section on the GSU
Financial Assistance webpage. Complete your request between
March 1 and April 1, 2023. Requests submitted after this
date will be awarded based on funds available at that time
Girl Scouts of Utah staff, camp staff, volunteer committee members, and camp program aides will provide hours of fun. We will have a campfire, learn outdoor skills, and enjoy fun filled events planned throughout the day.
There will be plenty of time for you to spend with your troop; you decide as a troop what you want to do. It’s your camping experience!
We are not able to offer program areas (i.e. archery, horseback riding, ropes course, etc.) due to the number of Camporee participants.
What time do we check in?
Troop leaders will be
notified of the troops’ specific check-in and check-out times prior
to Camporee. Participants should check with their Troop Leader for details.
Assigned check-in times will be on Thursday, June 15 between 10:00 a.m. and 1:00 p.m. Check out is after the closing ceremony on Saturday, June 17 starting at 11:00 a.m.
The last campers in will be the first campers out, so if you want to stay longer, come early.
Can we arrive late or depart early?
Due to parking logistics,
youth and adults coming to Camporee 2023 must be able to stay for
the entire duration of the event. We cannot accommodate any
additional arriving/leaving times for any camper for any reason.
Can we bring tag-a-longs (siblings) or invite visitors?
For the safety and
security of all participants and to ensure quality programming,
tag-a-longs or visitors not registered for this event (boys, girls,
adults, siblings, children, infants, parents, etc.) may not stay or visit.
Security
Trefoil Ranch has a full-time site manager and a locked gate
and is patrolled by local law enforcement agencies. The campsite areas
are secure and monitored by staff.
Where will we live?
Be prepared to camp! Most
participants will stay in the meadow in tents and gear brought by the
troops. Cooking areas and additional port-a-potties will be set up in
this area for troops.
Limited space is available in cabins and platform tents for an additional fee.
Adult males attending camporee will be housed together in one of the buildings in main camp, separate from their troop.
How do meals work?
Troops must bring their
own breakfast, lunch, and snacks to be cooked at their campsite.
Camp will provide dinner each night. Participants will be asked
about special dietary needs in their paperwork so that all Girl
Scouts and adults have alternative options.
What do I need to bring?
Be prepared to camp! You’ll need
to bring everything your troop needs to camp comfortably including
tents, warm sleeping bags, food, snacks, hand washing items, table,
chairs, stove (if needed), troop activities, SWAPS, and jackets.
A detailed packing list will be made available around April 1, and the Camping 101 course will also go over items to bring.
What are SWAPS? How many should we make?
Go ahead and get started on making these “Special
Whatchamacallits Affectionately Pinned Somewhere” tokens of friendship
to exchange on the first day of Camporee. Additional information about
SWAPS will be updated closer to Camporee.
What is the cell phone policy?
Campers are not allowed
to use cell phones or the camp phones. We ask that if adults must
use a cell phone, that they do so away from the campers. The Camp
Director or the Troop Leader will reach out for any extenuating
circumstance(s) that guardians need to be notified.
Please advise parents to avoid promising their camper that they will be able to call home while at camp.
What are the expectations for troop leaders and supporters?
Troop Leaders are responsible for providing consistency and
supervision for their Girl Scouts at all times. This includes troop
time, camp staff-led activity time, morning and bedtime routines, and
meal time.
When troops are participating in a camp staff-led activity or workshop, Troop Leaders are welcome to join in the activity but are also expected to assist their campers.
The role of camp staff is to lead activities, interact with campers, facilitate the camp experience, and support Troop Leaders. Troops will interact with multiple staff during their stay and will not be assigned specific counselors.
Camp staff will be sleeping in separate areas from troops.
Administrative staff are always available to help troop leaders as
needed.
Girl/adult ratios for
Camporee
Troops are expected to follow a 1:5 ratio,
regardless of age level(s) of Girl Scouts attending. If your troop
does not meet this ratio, your troop will need to add or decrease the
number of adults coming with you. If your troop has a special
situation requiring more adults than what this ratio would provide,
Troop Leaders will indicate this during the registration process.
This is a troop camping experience that is intended for camping and
outdoor experience progression. If you are looking to attend camp with
each child having an adult companion, check out the following
programs:
Where do we find information about camper health and
wellness?
Please click through
Camper Well-Being and Guidelines in the
Camp Orientation Guide
to find information
regarding the following topics:
Girl Scouts of Utah plans quality programs with the health, safety, and well-being of campers as our priority. Sessions may be altered or canceled due to weather, fire, natural disaster, staffing challenges, or low registration numbers. If a session is canceled due to low registration numbers, campers will be given the opportunity to select another program. No refunds will be issued if changes are made to activities due to weather, fire, or natural disaster. However, if changes become necessary due to the impact of COVID-19, we will offer alternate program options or the option to choose a refund.
The Camp Director may determine whether a camper is competent to participate in any activity, and, if necessary, transfer the camper to another program. When necessary, campers will participate in alternate activities. Campers are expected to follow the Girl Scout Promise and Law. If a camper is unable to follow camp guidelines, damages property, or becomes a danger to themselves or others, the Camp Director will work with the camper and may elect to send them home.
Questions? Contact Customer Care at info@gsutah.org or (801) 265-8472
