Outside User Group Rentals

Rentals for Outside User Groups

Girl Scouts of Utah rents camp facilities to church groups, nonprofits, schools, universities, and production groups. The camp properties are primarily used for Girl Scout programs and events hosted by council staff and volunteers. Each membership year there are a few opportunities for outside user groups to rent our camp facilities.

Rentals for weddings and family reunions are not available.

How to rent a camp facility

Step 1: Review the information on this webpage in its entirety.

Step 2: Contact info@gsutah.org to inquire about rental dates and to ask any follow-up questions you may have after reviewing the information on this webpage.

Step 3: Complete the Application for Use of Buildings and Grounds registration, which requires a $50 non-refundable registration fee paid at time of registration. This registration is completed in UltraCamp. After clicking the link above and selecting register, users will be prompted to either log in to UltraCamp or create a new account.

Step 4: Girl Scouts of Utah will contact you regarding your application and will then send your contract.

Step 5: User group will submit a signed contract along with the $1,000 security and cleaning deposit.

Step 6: User group will provide Girl Scouts of Utah the required documents and final payments as outlined below.

Once a contract is received, the adult responsible for the user group will receive a copy of the user group manual. This adult is responsible for reading the manual and ensuring all guidelines are followed while the group is on the property.

Requirements for user groups

User Group Type: We rent camp facilities to church groups, nonprofits, schools, universities, and production groups. Rentals for weddings and family reunions are not available.

Certificate of Insurance: User groups must provide a certificate of liability insurance for all participants, naming Girl Scouts of Utah as the additional insured. A one-million-dollar minimum coverage is required.

The insurance certificate is due to Girl Scouts 30 days from start of rental; the rental will be canceled if this is not received by this time.

First Aid/CPR: User groups need to provide their own first aid supplies and a qualified adult to provide basic health supervision. A qualified adult is at least 21 years of age and possesses at least a certificate of training in principles of first aid and CPR. The first aid and CPR must be age appropriate for the individuals participating. A copy of their certification is due to Girl Scouts 30 days from start of rental.

Food Handler’s Permit: Girl Scouts of Utah does not provide food service. If the user group is preparing its own food, a Food Service Supervisor with a food handler’s permit must supervise all food preparation. A copy of the permit is due to Girl Scouts 30 days from start of rental.

Programming Opportunities: Girl Scouts of Utah does not provide programming to user groups.

Program Supplies: Outside of these program opportunities listed above, user groups must provide their own programming. User groups must also provide their own program equipment; Girl Scouts of Utah does not provide any program equipment (e.g., balls, art supplies, yard games, etc.).

Facility Supplies: Girl Scouts of Utah shall provide beds, mattresses, kitchen utensils, dishes, toilet tissue, paper towels, garbage can liners, cleaning supplies, dishwashing detergents, kitchen gloves, and other equipment necessary for the operation of the facility. This does not include one-time use items used during mealtimes (e.g., paper plates, plastic silverware, napkins, etc.).

Program Area Restrictions: The following areas are restricted to all users unless prior arrangements are made and are included in the contract:

Cloud Rim - lake, boat dock, boat house, rock climbing wall
Trefoil Ranch - stables, ropes course, archery range, stream

Cleaning of Facilities: User groups are responsible for cleaning all facilities rented. Girl Scouts of Utah will provide a detailed cleaning list (found in the User Group Manual) and cleaning supplies. If the facilities are not left clean, a portion of the security and cleaning deposit will not be refunded.

Other Notes:

Alcohol, drugs, weapons of any kind, and personal sports equipment are not allowed.
Persons with a concealed weapons permit may not possess a concealed weapon on Girl Scout property. 
Camp properties are smoke-free facilities; smoking is permitted in personal vehicles and outside the property gates.
Girl Scouts prohibits hunting, fireworks, firearms, ammunition, explosives, gasoline, flammables, or poisonous substances.
Girl Scouts of Utah does not supply table linens, towels for individuals, bedding for individuals, program supplies, and so forth. The user group must provide these items.
Family pets are not allowed on camp property.

Fees for rentals

Registration Fee: A $50 non-refundable fee is associated with the required Application for Use of Buildings and Grounds registration. The registration fee is due in full, paid by credit card, when submitting the registration.

Security and Cleaning Deposit: User agrees to pay a security and cleaning deposit to Girl Scouts of Utah in the amount of $1,000. The deposit will be refunded upon final inspection if the site is left clean and there is no damage to the property. The security and cleaning deposit is due in full when the user submits the signed contract to Girl Scouts of Utah.

Facility Fees: Facilities fees are listed by camp property in the sections below. Facility fees are calculated in 24-hour time blocks; Girl Scouts of Utah does not prorate fees for partial day use.

Payment: Payment for facilities and the supply fee is due in full 90 days prior to start of your rental.

If payment is not made 90 days prior, the reservation will be canceled, and the security and cleaning deposit will be refunded less a $200 cancellation/processing fee.
If reservation is made within 90 days of the start of the event, the security and cleaning deposit and payment in full is required at time of reservation.

Cancellation and Refund Policy: After payment is made in full, refund/cancellation fee will be processed as follows:

60-89 days from start of the event, 25% of rental fee forfeited.*
30-59 days from start of the event, 50% of rental fee forfeited.*
15-29 days from start of the event, 75% of rental fee forfeited.*
0-14 days from start of the event, 100% of rental fee forfeited.*

*Security deposit is refunded less a $50 processing fee.

Lodging Options

Camp Cloud Rim Lodging toggle arrow

Janet Quinney Lawson Lodge

The Lodge features large picture windows, vaulted ceilings, and a spacious deck with views overlooking Lake Brimhall and the surrounding forested mountains.

The Lodge has a full commercial kitchen and a dining hall that seats approximately 120 people. On one end of the dining hall is a large rock fireplace featuring a cozy seating area with a few couches.

The Lodge has several restrooms with hot shower facilities. The lower level of the Lodge has an open meeting space and three bedrooms.

Individual Rate: $1,200 per 24 hours

Meeting Spaces: The main floor of the lodge provides user groups one large meeting room with tables. The lower level of the lodge can be used for small group activities (3-5 groups of 10-15 people).

Day Capacity: 120 people

Overnight Capacity: 16 people

Overnight Accommodations:
Downstairs: 3 bedrooms accommodating 8 people (2 rooms with 3 individual beds, 1 room with 2 individual beds).
Main Level: 2 bedrooms accommodating 5 people (2 rooms with 3 individual beds, 1 room with 2 individual beds)
Main Level: 1 open room accommodating 3 people (3 individual beds)

Cabins (Camp Cloud Rim)

These cozy cabins have electric lights but no heat. Cabins include cots and mattresses. Restrooms with modern flushing toilets and hot showers are a short walk away.

Individual Rate:
Frontier Cabin Unit: $360 (2 cabins with 8 beds each, 1 cabin with 12 beds)
Lookout Cabin Unit: $360 (3 cabins with 8 beds each)

Meeting Spaces: User groups may use the outdoor fire pit and picnic tables located near the cabin units.

Day and Overnight Capacity:
Frontier Cabin Unit: 28 people
Lookout Cabin Unit: 24 people

Overnight Accommodations:
Frontier Cabin Unit: Two cabins have 8 individual metal frame beds with mattresses. One cabin has one side with 4 metal framed bunkbeds with mattresses and one side with 2 metal framed bunkbeds with mattresses (a wall divides the sides).
Lookout Cabin Unit: Each cabin has 8 individual metal frame beds with mattresses

Trefoil Ranch Lodging toggle arrow

Lodge

The Lodge is a comfortable two-story building equipped with a full commercial kitchen and a dining area that seats 120 people (15 tables, 8 people per table). The main floor boasts a cozy lounge, comfortably furnished with a large stone fireplace. The upper deck and observation tower deliver beautiful mountain views. The lodge has restrooms with modern flushing toilets. 

Individual Rate: $1,200 per 24 hours

Meeting Spaces: The main floor provides a large, open area for group gatherings and areas to spread out into small groups. Upstairs there are two meeting rooms, accommodating up to 40 and 25 people, respectively.

Day Capacity: 120 people

Overnight Capacity: 50 people

Overnight Accommodations: 14 people can be accommodated in the open area on the main floor of the lodge by the fireplace. The upstairs meeting rooms can accommodate up to 20 and 16 people, respectively. 40 mattresses available for people to sleep on the floor. User groups can also supply their own sleeping pads or air mattresses to lay on the floor.

Ranch House

The Ranch House features old west-style charm with a boardwalk and wooden façade. The warm interior features a large meeting room that can be divided into smaller meeting rooms. Meeting rooms have audio-visual capabilities. The Ranch House has modern restrooms and hot shower facilities.

Individual Rate: $600 per 24 hours

Meeting Spaces: There is a large meeting room that can be divided into three smaller meeting spaces.

Day Capacity: 60 people

Overnight Capacity: 30 people

Overnight Accommodations: 30 mattresses available to sleep on the floor.

Bunkhouse

The Bunkhouse is a two-story building with three separate lounge areas and sleeping space for 42 people in bunk beds. There is a full kitchen on each level and four modern restrooms with hot showers. The bunkhouse is connected to the Lodge and Ranch House by a series of walkways.

Individual Rate: $600 per 24 hours

Meeting Spaces: While the bunk house has three small gathering places, each area can only accommodate 5-8 people sitting comfortably. This building is primarily used for overnight sleeping.

Day Capacity: 42 people

Overnight Capacity: 42 people

Overnight Accommodations: 42 metal frame beds with mattresses (mostly rooms with 2 sets of bunk beds) 

Cabins (Trefoil Ranch)

The cabins are new and feature electric lights, but no heat. Cabins include cots and mattresses. Restrooms with modern flushing toilets and hot showers are a short walk away.

Individual Rate:
Circle K Cabin Unit: $450 (3 cabins with 10 beds each)
Rocking P Cabin Unit: $360 (3 cabins with 8 beds each)

Meeting Spaces:
Circle K Cabin Unit: Each cabin has a small table in the middle of the cabin. User groups may use the outdoor fire pit and picnic tables located near the cabins.
Rocking P Cabin Unit: User groups may use the outdoor fire pit and picnic tables located near the cabins.

Day and Overnight Capacity:
Circle K Cabin Unit: 30 people
Rocking P Cabin Unit: 24 people

Overnight Accommodations:
Circle K Cabin Unit: Each cabin has 5 metal framed bunkbeds with mattresses
Rocking P Cabin Unit: Each cabin has 8 individual metal frame beds with mattresses

Available Dates

Camp Cloud Rim Availability

September (after Labor Day): Lodge and cabins are available for rental groups on Mondays, Tuesdays, Wednesdays, and Thursdays.

October through April: The lodge is available to rent; however, the rental group must provide their own access to the camp via snowmobile, snowshoes, skis, or snow cat. 

May through August: The camp is not available for rent. Note: Depending on the year, there may be some week-day options the last two weeks of August.

Production companies: Varies based on time of year and project scope. The camp is not available for rent June through August.

Trefoil Ranch Availability

September (after Labor Day): Lodge, Ranch House, Bunkhouse, and cabins are available for rental groups on Mondays, Tuesdays, Wednesdays, and Thursdays. Weekend availability is very limited.

October through March: Lodge, Ranch House, and Bunkhouse are available for rental groups.

April and May: Lodge, Ranch House, Bunkhouse, and cabins (May only) are available for rental groups on Mondays, Tuesdays, Wednesdays, and Thursdays. Weekend availability is very limited.

June through August: The camp is not available for rent.

Production companies: Varies based on time of year and project scope. The camp is not available for rent June through August.