Information for Minicamp Attendees
We're so excited you've registered for a Girl Scouts of Utah minicamp program! Please reference this page to help you prepare for your program, including information specific to your program, general program information, and participant well-being and conduct guidelines.
If you need further assistance after reviewing this page, please contact Customer Care at info@gsutah.org or (801) 265-8472.
Outdoor Skills Expo - May 3-4 & 4-5, 2024 at Trefoil Ranch 
Program Description
Get your hands dirty and work on your outdoor skills! Learn a variety of skills such as knot tying and fire building via workshops.
Following the workshops, there will be an outdoor skills competition where participants will be put into groups to compete against other for the title of 'Outdoor Skills Champs!'
Program Dates and Time
Friday, May 3 at 5:30 p.m. – Saturday, May 4 at 3:00 p.m.
Saturday, May 4 at 5:30 p.m. – Sunday, May 5 at 3:00 p.m.
Program Fees and Payment Deadlines
Girl Members: $55 | Girl Non-Members: $66
Adult Members: $55 | Adult Non-Members: $55
All payments due in full by April 8, 2024.
Participation Type
Girls (K – Grade 8) must attend with an adult family member or with their troop leaders. All girls and adults must be registered; no tag-a-longs permitted at this event.
Arrival at Camp
Check in will run from 5:30-6:15 p.m., facilitated at the gate by a member of our camp staff. The gate will close at 6:15 p.m. so staff can return to the Lodge for dinner and to begin programming.
Please do not let yourself onto the property unless you have arrived after the check-in window and no one is there to let you in.
Provided Meals/Snacks
First day: dinner, evening snack
Second day: breakfast, morning snack, lunch, afternoon snack
Additional Program Details
Beyond meals and sleeping, most of this program will take place outdoors. Dress appropriately for the weather at the session you are attending.
Contact Information
For questions about the program before May 3, contact GSU Customer Care at 801-265-8472 or info@gsutah.org.
For questions about the program on or after Friday, May 3, contact Chelbie Beagley, Outdoor Program Specialist, at 385-318-9594.
Challenge Course Extravaganza - June 29; July 27, 2024 at Trefoil Ranch
Program Description
Junior and older Girl Scouts are invited to be some of the first people to experience Trefoil Ranch’s newest program area - a brand-new ropes course!
Girls can register with an adult to experience the new ropes course for a 2-hour program block. Participants will work on skills such as problem solving, communication, and encouragement, all while enjoying the beauty of Trefoil Ranch.
Please note that only portions of the new course will be explored at this program - attendees will not complete the entire course or all of the elements present. Size of group, ages and other variables will determine what elements are worked on at the new course. Camp staff will determine the elements used after reviewing registrant information for each program block.
Meals are NOT provided at this event. Snacks will be available, please eat meals before/after coming for your program time.
Program Dates and Time
You must attend the day/block of time that you are registered for. Reference your confirmation email to confirm what date and program block you signed up for.
Saturday, June 29:
10:00 a.m. – 12:00 p.m.
1:00 – 3:00 p.m.
3:30 – 5:30 p.m.
Saturday, July 27:
10:00 a.m. – 12:00 p.m.
1:00 – 3:00 p.m.
3:30 – 5:30 p.m.
Program Fees and Payment Deadlines
Girl Members: $25 | Girl Non-Members: 30
Adult Members: $25 | Adult Non-Members: $30
There is an option to attend as a supervising adult for free. If you register for this option, you will not be permitted onto the course at any level. If you wish to walk around or under the course to take photos of your participant, for safety you will need to wear a helmet.
All payments are due in full by June 3 (June 29 session) and July 1 (July 27 session).
Participation Type
Girls (Grade 4 – Grade 12) must attend with an adult family member or with their troop leaders. All girls and adults must be registered; no tag-a-longs permitted at this event.
Arrival at Camp
Check in will begin 45 minutes BEFORE your assigned program block, and will end 15 minutes after your assigned program time.
For example, if you signed up for the 10:00 a.m. session, check in will begin at 9:15 a.m. and will end at 9:45 a.m. Check-in will be at the gate, and you will be directed to park in the upper meadow. There is 5-10 minute walk from the main parking lot to the meadow where the ropes course is, hence the check in window ending 15 minutes before your allotted start time.
The closest bathroom to the parking area is a screened, open-air biffy at one of the units. Make sure to bring a full water bottle with you; there is no running water up in the meadow.
Your program time begins at the allotted time slot you chose, regardless of if you are on time or not. Please note that if you arrive late, we cannot extend the time the program ends to ensure you get 2 hours of programming.
Provided Meals/Snacks
No meals are provided at this event. We will have water coolers set up at the ropes course, and there will be a small assortment of snacks (granola bars, chips, etc.) for participants. If your program starts near a meal time, make sure to eat that meal before you arrive.
Additional Program Details
There is a dress code to participate in the ropes course. Attendees must be wearing closed-toed, closed-heeled shoes, preferably with good traction (tennis shoes, hiking shoes are ideal). Attendees who show up with only open-toed shoes (flip flops, Chacos, etc.) will not be permitted on the course.
Shorts are ok, but it is recommended that they be mid-thigh in length or longer. The harnesses in use will cause shorts to ride up, and if attendees wear short-shorts, the harness will quickly become extremely uncomfortable and will chafe against skin.
Adults that are attending as a supervising adult (not participating) may still be required to wear a helmet if they wish to walk around or under the course where people are participating.
Contact Information
For questions about the program in the weeks before the event, contact GSU Customer Care at 801-265-8472 or info@gsutah.org.
For questions about the program on June 28-29, or on July 26-27, contact Chelbie Beagley, Outdoor Program Specialist, at 385-318-9594.
Horse Smarts - June 29; July 27, 2024 at Trefoil Ranch
Program Description
During these 2.5-hour program blocks, get clued in to horses by learning about how to care for horses, what equipment you need, rider lingo, and more before grooming, learning about how to tack your horse, and going on a ride. Participants will ride in the arena for 1-hour and have a 1-hour horse care lesson.
Attending Girl Scout Juniors will earn parts of the Horseback Riding badge.
Meals are NOT provided at this event. Snacks will be available, please eat meals before/after coming for your program time.
Program Dates and Time
You must attend the day/block of time that you are registered for. Reference your confirmation email to confirm what date and program block you signed up for.
Saturday, June 29:
9:00 – 11:30 a.m.
12:30 – 3:00 p.m.
3:00 – 5:30 p.m.
Saturday, July 27:
9:00 – 11:30 a.m.
12:30 – 3:00 p.m.
3:00 – 5:30 p.m.
Program Fees and Payment Deadlines
Girl Members: $45 | Girl Non-Members: $54
Adult Members: $45 | Adult Non-Members: $45
There is an option to attend as a supervising adult for free. If you register for this option, you will not ride/interact with horses. There will be a certain area of the stables that you are required to stay within – it will be close enough to view your camper and take photos, but you will be separate from the group of participants for most of the program block.
All payments are due in full by June 3 (June 29 session) and July 1 (July 27 session).
Participation Type
Girls (K – Grade 12) must attend with an adult family member or with their troop leaders. All girls and adults must be registered; no tag-a-longs permitted at this event.
Arrival at Camp
Check in will begin 45 minutes BEFORE your assigned program block, and will end 15 minutes before your assigned program time.
For example, if you signed up for the 12:30 p.m. session, check in will begin at 11:45 a.m. and will end at 12:15 p.m. Check-in will be at the gate, and you will be directed to park in the upper meadow. There is about a 10-minute walk from the upper meadow to the stables, hence the check in window ending 15 minutes before your allotted start time.
The closest bathroom to the parking area is a screened, open-air biffy at one of the units. Make sure to bring a full water bottle with you; there is some water at the stables in portable coolers, but there is no running water up there.
Your program time begins at the allotted time slot you chose, regardless of if you are on time or not. Please note that if you arrive late, we cannot extend the time the program ends to ensure you get a 2.5 hours of program.
Provided Meals/Snacks
No meals are provided at this event. We will have water coolers set up at the stables, and there will be a small assortment of snacks (granola bars, chips, etc.) for participants. If your program starts near a meal time, make sure to eat before you arrive.
Additional Program Details
There is a dress code at the stables, regardless of if you are riding or not. All attendees must be wearing closed-toed, closed-heeled shoes, a shirt with sleeves (no tank tops due to biting flies and sunburns), and long pants.
For those that are riding, the long pants are preferred to be jeans, as they give the best protection to pinching/rubbing on equipment. Regardless of their material, the pants need to be solid with no holes or distressed areas – holes in jeans often get caught on equipment and can easily cause you to have issues mounting/dismounting.
Beyond clothing, all attendees in the stables area will need to wear approved riding boots and a helmet. If you have your own pair of boots, you are welcome to bring them, but all helmets in use must be the camp-supplied ones. Camp has a variety of sizes of boots and helmets for attendees to use during their session.
Contact Information
For questions about the program in the weeks before the event, contact GSU Customer Care at 801-265-8472 or info@gsutah.org.
For questions about the program on June 28-29, or on July 26-27, contact Chelbie Beagley, Outdoor Program Specialist, at 385-318-9594.
Family Camp - July 19-20, 2024 at Camp Cloud Rim
Program Description
Bringing together family units of all kinds, Family Camp is a great opportunity for quality time in a comfortable, natural setting. Kids (ages five and older) and adults of all ages will play, relax, and create memories with the help of our camp staff.
Families will choose whether to have a camp experience bursting with activities or simply spend time together in nature reading or swapping stories. Only one family will be placed in each cabin/tent. The lodging fee covers the cost of all meals.
Activity sessions are an additional fee, and each family member can participate in up to three activities. A supervising adult is required to go to all activities with youth. Age restrictions apply to certain activities.
Program Dates and Times
Friday, July 19 starting at 6:00 p.m. to Saturday, July 20 at 6:00 p.m. at Camp Cloud Rim.
Program Fees and Payment Deadlines
The lodging fee is non-refundable (cabins = $255, platform tents = $125).
Activity fees vary based on everyone’s activity choices. These fees are due by June 24, 2024. Activity fees are refundable by June 24, 2024 and non-refundable this date.
Activity Credits can be applied to girl member activity fees and toward the girl member’s lodging portion.
Participation Type
All members attending Family Camp - including yourself, other adults, and children - must complete the activity registration. Children under the age of 5 (including infants) are not able to attend Family Camp.
Arrival at Camp
Check-in Times
From 5:30-6:30 p.m., camp staff will greet you at the gate and direct you into camp. Back in when parking in the parking lot. If arriving after 6:30 p.m., please refer to your confirmation email or contact GSU for the gate code and instructions.
Dinner and program start at 6:30 p.m.
Safety Orientation
There will be a safety orientation immediately after dinner on Day 1. At least one adult from each family/group is required to attend while the children play games and sing songs with camp staff.
Schedule
Schedules will be available in the Dining Hall during dinner.
Provided Meals/Snacks
Day one: dinner, evening snack
Day two: breakfast, morning snack, lunch, afternoon snack
Theme: TBD
Specific Packing Items
Closed toed shoes are *required* at camp. Open toed shoes such as Chacos, Tevas, flip flops, etc. are only permitted in shower areas, and are not to be worn as participants are traveling around camp.
Contact Information
Questions about the program, contact GSU Customer Care at 801-265-8472 or info@gsutah.org.
For questions about the program on July 19-20, contact TBD, Outdoor Program Specialist, at TBD.
Cloud Rim Getaway - Aug. 16-17 & 17-18, 2024 at Camp Cloud Rim
Check back May 1, 2024 for details!
Adventure Race - Sept. 6-7 & 7-8, 2024 at Camp Cloud Rim
Check back May 1, 2024 for details!
Art-a-Rama – Sept. 20-21 & 21-22, 2024 at Camp Cloud Rim
Check back May 1, 2024 for details!
General Program Information
Payments, Activity Scholarships, & Cancellation Policy
Paying your Program Balance
Pay program balances with a credit card by logging into your UltraCamp account and selecting “Make a Payment” from the toolbar.
Pay girl program balances with Activity Credits by mailing them with a payment form to Girl Scouts of Utah: 445 East 4500 South, Suite 125, Salt Lake City, UT 84107. Find the Activity Credit Redemption Form in our Forms and Documents center.
Deposits will not be refunded in exchange of Activity Credits. Activity Credits cannot be used to pay for rental, adult, or tagalong fees.
Applying for an Activity Scholarship (GSU Girl Members Only)
Learn more about and apply for an Activity Scholarship. To be awarded a scholarship, you must register for the program, pay the deposit, and then apply for a scholarship. Award amounts will be placed directly toward your program balance. Each applicant will receive an email notification of their scholarship award status.
Refund and Cancellation Policy
Program deposits are non-refundable.
Program fees (less the deposit) may be refunded before the program registration deadline*. Cancellations after the program registration deadline* will forfeit the full amount of the fee for each person registered.
For cancellations and registration changes, please contact Girl Scouts of Utah at 801-265-8472 or info@gsutah.org.
*Refer to Program Specific Information section for program payment deadline date.
Inclement Weather & Fire Bans
Programs will be held even in inclement weather unless Girl Scouts of Utah determines it is necessary to cancel. Activities may be modified as needed due to weather. If Girl Scouts of Utah cancels a program due to weather, participants will be contacted through email.
Fire bans may be in place at camp during your program. When under a fire ban, the fire pits at camp cannot be used for cookouts or to practice fires during fire-building sessions.
General Packing List
All Programs
- Girl Scouts of Utah still supports the wearing of masks, especially for those who are not yet vaccinated. However, mask wearing will no longer be mandatory. We recognize that some volunteers/girls may be more comfortable wearing a mask.
- Snacks (optional)
- Water bottle (with your name labeled on it)
- Rain jacket or poncho
- Sunglasses, bug spray, sunscreen, lip balm
- Tennis shoes and socks (closed-toed and closed-heel – no sandals, flip flops, etc.)
- Medications (if applicable)
- Hair tie (if applicable)
- Personal hygiene products (optional)
- Camera (optional)
- Portable Hand Sanitizer (optional)
- Winter program specific (if applicable): snow pants, winter coat, hat, gloves, boots, socks
Additional Items for Overnight Programs
- Sleeping bag and/or blankets and pillow
- Flashlight
- Pajamas
- Change of clothes (temperatures vary throughout the day and evening, so please bring layers to ensure you are warm enough)
- Personal hygiene products (toothbrush, toothpaste, brush, hair tie, etc.)
See the Program Specific Information section for additional packing list items specific to the program.
Leave at Home
Please leave all expensive jewelry, iPads, iPods, Kindles, Nooks, and so forth at home. Camp is not responsible for stolen or damaged items.
Trading Post
The Trading Post will not be available during programs unless otherwise listed in the Program Specific Information. The Trading Post carries a variety of items, such as stuffed animals, postcards, hats, patches, and jewelry. Items range from $1 to $40.
Cell Phones and Wi-Fi at Camp
Camps have very limited cell service. There is a landline phone if needed for emergency calls.
Cloud Rim Wi-Fi
Guest Wi-Fi is now available at the parking lot in camp. The network is Cloud Rim Guest. The password is cloudrimguest (one word, lowercase)
Trefoil Ranch Wi-Fi
Guest Wi-Fi is now available in the main areas of camp. The network is Trefoil Guest. The password is 2023guesttrefoilranch (one word, lowercase) Wi-Fi connection is limited. Speeds will be slow.
Camp Rules
Girl Scout camp is a safe environment. Therefore, participants who come to camp are expected to adhere to the following guidelines. Please discuss these guidelines with those attending prior to arriving at camp.
- Follow the Girl Scout Promise and Law.
- Socks and closed-toed/closed-heeled shoes must be worn at camp.
- Walk in camp, no running.
- Use the buddy system.
- Stay with the group.
- Listen and follow the directions of camp staff.
- Treat others with dignity and respect.
- Refrain from telling ghost stories, talking about death, etc.
- Help with daily kapers (camp chores) like cleaning the tables after meals, cleaning the bathrooms, or picking up litter around camp.
- Ask permission to enter other participants’ living areas or to touch or use other participants’ personal belongings.
- Report any problems or concerns to a camp staff.
- No weapons, drugs, alcohol, cigarettes, e-cigarettes, vapes, or contraband of any kind.
- No pets allowed on camp property.
- Follow COVID-19 protocols and interventions.
Misconduct
Participants are expected to follow the Girl Scout Promise and Law. If a participant is unable to follow camp guidelines, damages property or becomes a danger to themselves or others, the Program Lead will work one-on-one with them and may choose to send the participant home.
For the safety of everyone at camp, participants may be sent home for the following:
- Running away or talk of running away.
- Violence toward another person, like biting, hitting, kicking, or threatening to hurt another person.
- Vandalism of any participant, staff, or camp property.
- Possession or use of any weapons, drugs, alcohol, cigarettes, e-cigarettes, vapes, or contraband of any kind.
- Talk or gestures pertaining to sex.
- Bullying, ridicule, or name calling.
- Refusal to follow camp rules, communicate with camp staff, or participate in activities.
- Possession of a cell phone (for girl-only programs).
- Refusal or inability to eat meals or sleep at nighttime.
- Any self-harm or talk of self-harm such as cutting or suicide.
- Excessive homesickness or crying.
- Inappropriate touching.
- Failure to comply with COVID-19 protocols and interventions.
No refund will be given if a participant is sent home due to misconduct. For girl-only programs: If it is determined that a girl needs to go home, she is expected to leave camp within a four-hour time period. A girl may be asked to stay in the camp office or Health Center until her caregivers are able to come and get her.
Males at Camp
Girl/Adult Programs
Some camp programs are designed for Girl/Adult participation where an adult male may attend with the girl. Designated restrooms and showers for male participants will be available. A girl can share a sleeping space with their adult male if their sleeping area is separate from other participants. Otherwise, males and girls will sleep in separate designated sleeping areas.
Troop Programs
Some camp programs are designed for troop participation where an adult male may attend with a troop. Designated restrooms and showers for male participants will be available. Males will sleep in designated sleeping areas, separate from their troop.
Family Programs
Some camp programs are designed for family participation where brothers, dads, grandpas, uncles, etc. may attend camp with the girls. Designated restrooms and showers for male participants will be available. Family units will share a sleeping area.
Participant Well-being & Guidelines
General Required Forms
Program Release forms were completed during the program registration process.
Girl Only Programs: Medication Log (if applicable) and/or EPI-Pen Medication and Authorization forms (if applicable). See the Forms and Documents center.
Health Services at Camp
First Aider
All camps have a qualified First Aider on site. Camp administers basic first aid only. A doctor is on-call and medical facilities are readily available. In the event of an emergency, the camp staff will transport the participant to emergency services if needed.
Communication About Health/Behavioral-Related Concerns During Camp (Girl Only Programs)
For all basic first aid, mild to moderate homesickness, and mild to moderate behavioral issues, Girl Scouts of Utah will communicate to caregivers during check-out.
For all first aid where it is recommending the participant sees a physician, severe or ongoing homesickness, severe or continued behavioral issues, Girl Scouts of Utah will call the caregivers (then the emergency contact if no one has been reached) to discuss the situation and make an action plan to support the participant. For all cases where access to EMS is time-sensitive, caregivers will be called while in transit to the ER.
Health Insurance
Participants are covered by health and accident insurance while at camp. Pre-existing illnesses or conditions are not covered.
Participant Well-being at Camp
Physical Requirements
To participate in any program, participants must be able to listen to and follow directions, wear required safety equipment (if applicable), and perform the physical requirements of the activity.
Camp Cloud Rim is at a high elevation (9,200 feet). It is not recommended for people with heart conditions or breathing problems. Please consult a doctor before enrolling in a program at Camp Cloud Rim if the participant has any such condition.
Self-Care (Girl Only Programs)
To be successful at camp, participants need to be independent with self-care and be able to function in a 1:8 counselor-to-camper ratio. Participants must be able to manage their own basic health and hygiene, such as carrying and drinking water from their water bottles throughout the day, eating a variety of food, putting on sunscreen when asked, wearing appropriate clothing for the weather, brushing their own hair and teeth each day, walking to and using camp restrooms, and changing clothing. Camp staff will cue participants with basic needs.
Participants with Special Needs
If the participant has any special needs that you would like to discuss directly with us, please email info@gsutah.org. Note: The Program Lead receives a report that includes any medical or behavioral information that was entered on the participant’s health form during registration.
Insect Related Diseases
With participants spending a majority of their time outside while at camp, participants are subject to the potential exposure of diseases associated with insect bites, such as West Nile Virus, Zeka Virus, lice, bed bugs, and Lyme disease, among others. Participants can take precautions against insect bites by wearing long sleeves, long pants, and mosquito repellant containing DEET – especially in the early morning and evening hours when insect activity is higher.
Dietary Needs, Meals, & Snacks
Dietary Needs
The camps can facilitate basic special diets, including lactose-intolerance, vegetarian, gluten-free, and simple allergies. When you registered for your program, you were asked about the participant’s dietary needs and the severity of any food allergies to ensure that we can plan meals accordingly.
Participants with severe food allergies must be fully able to manage their allergies at camp and know not to eat any food that they are allergic to. We do our best to accommodate but cannot guarantee that a participant will not come into contact with a specific type of food or allergen during their stay. If the participant has severe dietary restrictions and food allergies, please contact us at info@gsutah.org.
Meals and Snacks
Meals and snacks will be provided as listed in the Program Specific Information section. Any food or beverages brought to camp by participants needs to be kept in a vehicle, stored in a camp kitchen, or with them during the day (i.e., in backpack). Please do not keep food and beverages (besides water) in your sleeping areas as it attracts rodents and other animals.
When weather permits, picnic tables will be dispersed throughout camp with one household per table to allow for social distancing. In the event of inclement weather, tables will be dispersed in the lodge with one household per table.
Medications at Camp (OTC, herbal, and prescription)
Per Girl Scouts of USA and the American Camp Association, all medications (over the counter, herbal, prescription) must be locked in a secure place. As part of our COVID-19 update, camp staff will not handle medications brought to camp by participants unless it is a girl only program.
Find necessary forms in our Forms and Documents center.
Girl/Adult and Family Programs
Medications are to be in a locked, secure location (e.g., in a vehicle) and distributed by the family. If an adult or child is taking medications or has a medical condition that could impair the ability to participate in the program, please discuss the details with the Program Lead upon arrival.
Troop Programs
Girls attending with their troop need to turn in their medications to their Troop Leader with a completed Medication Log. All medication (prescription, over the counter, herbal, etc.) needs to be in its original container. All prescription medication must be prescribed for the individual taking the medication. EPI-Pen Medication and Authorization forms are also required for those girls bringing EPI-Pens to the program.
Adults attending with their troop need to keep their medications in a locked, secure location (e.g., in a vehicle).
If an adult or child is taking medications or has a medical condition that could impair the ability to participate in the program, the Troop Leader should discuss the details with the Program Lead upon arrival.
Girl Only Programs
During check-in, medications need to be turned into the Program Lead with a completed Medication Log. All medication (prescription, over the counter, herbal, etc.) needs to be in its original container. All prescription medication must be prescribed for the individual taking the medication. EPI-Pen Medication and Authorization forms are also required for those girls bringing EPI-Pens to the program.
