side menu icon

Day Camps

Day Camps are hosted by Girl Scout volunteers and are typically held over a three day period in various locations across the state, including parks, churches, and community centers. To find an upcoming Day Camp, visit our Activities Calendar.

GSU COVID-19 Requirements for Large Gatherings or Events run by Volunteers
(i.e. council-sponsored program events, day camps)

Girl Scouts of Utah members and staff remain committed to providing our girls the consistency of Girl Scouts. Whether gathering virtually or in-person, safety remains our cornerstone. Therefore, these COVID-19 Guidelines for Large Gatherings or Events are focused on keeping our membership and our communities safe.

This guidance is intended to be used in conjunction with Safety Activity Checkpoints and should follow state and national COVID-19 guidance. This guidance does not supersede any council-sponsored events or day camp guidance, but acts as a supplement for providing safety while making decisions for your events.

The requirements outlined in this document are in alignment with all current state regulations and GSUSA safety protocols. We will continue to update this document as protocols and orders are updated.

Hosting Your Event

Hosting Your Event
In order to hold large events (50 or more people), Service Units MUST adhere to the following requirements:

To host a Service Unit Girl Scout event for 50 or more people:

  • All events larger than 50 people are required to be held as a Council Sponsored Event.
  • Council approval is required. Please submit a Council-Sponsored Event Application for approval.
  • The state of Utah also requires the completion of a form for large gatherings. Please complete and submit this form, the State of Utah COVID-19 Event Management Template to programs@gsutah.org, not the state. We will review and take care of the record retention.
Basic Safety Guidelines Required for All In-Person Activities

Basic Safety Guidelines Required for All In-Person Activities

  • Complete all required pre-screening and symptom check forms as well as the risk, release, and waiver forms before participation.
  • Girls and adults must wear masks. Maintain physical distancing between individuals.
  • Wash hands often and use hand sanitizer.
  • No touching the face.
  • Carry disinfectant and make sure girls are using it as appropriate.
  • Girls should bring their own snacks and supplies whenever possible.
  • If a participant is feeling sick, they should not attend the event.
Location

Location

  • All events must be held outside, in a space that allows for physical distancing while also accounting for appropriate girl-to-adult ratios.
  • If the event is being planned at a third-party property for off-site facility, call ahead to ensure the property or facility owners are following the same standards of guidelines and safety protocols.
Family Responsibility & Awareness

Family Responsibility & Awareness

  • Families should not send their Girl Scout to the event if the girl is not feeling well or showing any symptoms listed on the COVID Symptom Check.
  • Families should be aware that it is their choice to attend the event and therefore should be following established rules, safety guidelines, and assisting to provide a positive experience. Unacceptable behavior such as not wearing a mask or not practicing social distancing will be addressed and could lead up to removal from the event.
Volunteer Responsibility & Accountability

Volunteer Responsibility & Accountability

  • COVID-19 is an extremely contagious virus that spreads easily in the community. Volunteers should take all reasonable precautions to limit potential exposure for girls, themselves, and families.
  • Regularly communicate with your families regarding their comfort level for participating in in-person meetings and activities.
Face Masks & Coverings
Hygiene and COVID Risk Mitigation

Hygiene & COVID Risk Mitigation

  • Guide the girls - Plan to place signs throughout the event space reminding girls and volunteers to engage in preventive actions such as washing hands often, avoiding touching eyes, and more.
  • Face Coverings - See our mask requirements.
  • Food and snacks - For full day activities, have participants bring a brown bag lunch and water bottles. If your event is providing a snack, only pre-packaged snacks should be provided. Continue to remind participants to maintain the six-foot spacing while eating.
  • Craft Supplies - Create solutions to communal sharing of supplies such as providing a pre-packaged set of supplies with needed utensils.
  • Personal Contact - Refrain from contact by creating safe ways for girls to greet each other such as elbow taps and Girl Scout salutes.
  • Singing - Face masks are still required while singing. Consider other alternatives such as group humming or poetry instead.
  • First Aid Supplies - Be sure to stock up on extra hand sanitizer, tissues, disposable facemasks, and disinfectants for your kits.
  • Disinfectants and Disinfecting - Routinely clean and disinfect surfaces and objects that are frequently touched. See the EPA’s list of effective cleaners approved for use against COVID-19.
  • Personal Belongings - Participants should limit the bringing of personal belongings to the very minimum and refrain from sharing with other participants outside their household
Pods

Pods

  • Pods are small groups of girls and adults of no more than 20 individuals. This number includes girls, adults, and helpers. By establishing a “pod,” girls form a small group bubble that minimizes their interactions with others, therefore creating a safer environment for interaction.
  • Use “pods” for facilitating activities, moving groups throughout the space, and to minimize risk of exposure.
Pre-Screening & Symptom Checks

Pre-Screening and Symptom Checks

  • A COVID Symptom Check form is required to be completed and brought to all in-person activities to screen for health, and to ensure attendees have not experienced symptoms associated with COVID-19 in the previous 72 hours, have not knowingly been in contact with someone with symptoms, have not received a confirmed positive test, and have not been in a high-risk geographical region that would require a 14-day quarantine period. Note: the CDC defines “close contact” as follows:
    • You were within 6 feet of someone who has COVID-19 for a total of 15 minutes or more
    • You provided care at home to someone who is sick with COVID-19
    • You had direct physical contact with the person (hugged or kissed them)
    • You shared eating or drinking utensils
    • They sneezed, coughed, or somehow got respiratory droplets on you
  • Event coordinators are expected to collect these at the beginning of the event and hold these forms for at least 90 days after the gathering. If a COVID case develops, these will help in the implementation of contact tracing. If an attendee answers a question that would indicate a likelihood or a known possibility that they could be a carrier of the virus, they should plan to not attend the event. Attendees include both girls and adults.
  • A COVID Symptom Check does not replace the required parental permission form nor the Council COVID Assumption of Risk, Release, & Waiver form.
Quarantine Space

Quarantine Space

Be sure to develop a plan that assigns a safe space for quarantining any participants that develop COVID-19 symptoms. Space should be away from the activity spaces and allows for a safe and comfortable environment for the sick individual.

Reporting & Communicating a Positive COVID-19 Exposure

Reporting & Communicating a Positive COVID-19 Exposure

  • In the event of a positive COVID-19 test result of a participant at your event, do NOT contact the participants or families. Promptly contact Callie Birdsall-Chambers at 801.716.5137.
  • When you call, please be ready to provide facts. Review the Incident Report to ensure you will have the right information ready.
  • A council staff member, NOT volunteers, will respond to the participants, facility, and will alert the state department of health.
Transportation

Transportation

  • Families providing transportation to/from activities is the most recommended form of travel and provides the least amount of risk.
  • Create a drop-off schedule in which girls are to be dropped off and picked up during a staggered timeframe to mitigate mass gatherings.
  • Request that adults bringing and picking up girls wear masks if they are exiting their vehicles.
Vaccines

Vaccines

We strongly recommend vaccinations for participants, when possible.

Release & Waiver of Liability

Release & Waiver of Liability

Resources for Planning Your Event

Resources for Planning Your Event

smartphone03_64


Contact: info@gsutah.org or (801) 265-8472
24 Hour Emergency Line: 801-483-3413