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Camp Orientation Guide

The Camp Orientation Guide is designed to prepare girls for summer camp. Learn all about the activities available, costs and how to pay for camp, checking in and out, health and safety, and camp policies. 

About Our Team and Camps

Camp Philosophy and Camp Life

Camping provides girls a rich experience away from home. Camp is a great place for a girl to unlock her potential and discover the world and the great outdoor adventures that await her! This unique environment helps her develop positive self-esteem, leadership skills, and social skills all while having the time of her life.

Diversity and inclusion have been our core values since our founding in 1912. Girl Scouts of Utah and Girl Scouts of the USA value and celebrate diversity. Our sisterhood is committed to providing a welcoming, equitable, and inclusive environment for every girl and her family. This is at the core of who we are - it’s about being a sister to every Girl Scout.

The summer camp experience is truly a building block in the development of girls into successful and resourceful young women. In this outdoor setting, girls develop a strong sense of self, gain practical life skills, become resourceful problem solvers, and cultivate healthy relationships by living and working together.

Camp Outcomes

Girl Scout Mission Statement
Girl Scouting builds girls of courage, confidence, and character, who make the world a better place.

Girl Scout Leadership Experience
At Girl Scouts, guided by supportive adults and peers, girls develop their leadership potential through age-appropriate activities that enable them to discover their values, skills, and the world around them; connect with others in a multicultural environment; and take action to make a difference in their world. These activities are designed to be girl led, cooperative, and hands-on-processes that create high-quality experiences conducive to learning.

When Girls participate in Girl Scouts, they benefit in five important ways:

  • Strong Sense of Self
  • Positive Values
  • Challenge Seeking
  • Healthy Relationships
  • Community Problem Solving

When our girls exhibit these attitudes and skills, they become responsible, productive, caring, and engaged citizens. But don’t take our word for it! Studies show that the development of attitudes, behaviors, and skills like confidence, conflict resolution, and problem solving are critical to wellbeing and rival academic and technical skills in their capacity to predict long-term positive life outcomes.

All programs at Trefoil Ranch and Cloud Rim meet the Girl Scouts of the USA (GSUSA) standards of program excellence by focusing on core activities that develop new skills, following the National Girl Scout Leadership Experience, and embracing the traditional Girl Scout camp experience. 

Meet the Outdoor Program Team

At Girl Scouts of Utah, we know you want your camper to have a chance for personal development in a safe environment. We also know girls want to have a fun adventure. We work to provide both, by hiring and training qualified staff and offering a quality outdoor experience.

Girl Scouts of Utah’s full-time Outdoor Program team is in place to ensure an exceptional experience for your Girl Scout – and peace of mind for you.

We look forward to meeting all of you and can’t wait for your adventure to begin!

Lauren Raivan, Program Manager
Girl Scout camp is so much more than girls doing things outside. Yes, we offer archery, art, challenge courses, horseback riding, hiking, kayaking, outdoor cooking, and more. And while each of these activities are great, the greatness of a Girl Scout camp is more than the sum of its parts—it’s all of the activities, friendships, experiences, personal growth, and fun, mashed together and sprinkled with a bit of camp magic. And the best part? While at camp, your camper is learning about the world around her, skill-building and challenging herself in ways you’ve never thought possible. My work with Girl Scout councils for 13 years, with 7 years of being a Camp Director, I have seen this growth in our campers, everyday they’re at our programs. I am so excited to be supporting our Girl Scouts through another summer of adventure and growth!

Candice Olson, Camp Cloud Rim Director
I became a Camp Director so I could influence the character growth in the campers we serve, resulting in confident and brave go-getters. My hope is that all campers who come to Camp Cloud Rim feel a sense of family and belonging. Born and raised in Nebraska, I graduated from the University of Nebraska-Lincoln with a Bachelor of Journalism. I volunteer as an American Camp Association (ACA) visitor and as the Communications Chair for the Local Council of Leaders for the Southwest ACA section. I have been a Camp Director for 16 summers, and I am super excited to spend the 17th summer at Camp Cloud Rim!

Chelbie Beagley, Trefoil Ranch Director
Camp has afforded me, and countless others, so many opportunities to grow and challenge our sense of who we are and what we are capable of. Seeing girls try new things and develop relationships with people they may never have met otherwise is so rewarding, and something camp does so well! I was born and raised in Utah, and graduated from Utah Valley University with a Bachelors in Outdoor Recreation Management. Since my own days as a camper, I have been on staff at various different camps and youth organizations in six different states: Utah, Oregon, California, Minnesota, Alabama, and Oklahoma. This will be my fifth summer as a Camp Director, and I’m thrilled to be spending it in my own backyard at Trefoil Ranch!

Meet the Camp Staff

Camp Counselors
Our counselors are energetic and caring role models selected based on talents, skills, and experience. Counselors receive intensive training on risk management, program development, Girl Scout program and philosophy, age level characteristics, environmental education, behavior management, and outdoor skills. Additional training is given for adventure programs. All staff are CPR and First Aid certified. Male camp staff support horses, ropes course, archery, waterfront, and rock climbing, as well as kitchen and administration.

Know someone who would be a great camp staff member? Refer them to Work at Camp

American Camp Association Accreditation

Girl Scouts of Utah Camps are proud to be accredited by the American Camp Association (ACA) and meet high standards for program design and activities, site and food service, transportation, health and wellness, operation management, and human resources. For more information, visit the ACA website.

Camp Cloud Rim

Camp Cloud Rim sits at an elevation of 9,200 feet near Park City, nestled among the aspen and pine trees on the shores of Lake Brimhall. Camp Cloud Rim has beautiful facilities including a lodge and shower house, electricity, hot water, and flush toilets. Girls live in cabins or platform tents with staff located nearby. A highlight of Camp Cloud Rim is beautiful Lake Brimhall where campers can canoe, sail, kayak, and swim. Other activities include pottery, rock climbing, hiking, and backpacking.

Trefoil Ranch

Trefoil Ranch is located on 123 acres of beautiful ranch country tucked away in Provo Canyon. Trefoil Ranch features a lodge, ranch house, bunk house, showers, electricity, hot water, and flush toilets. Trefoil Ranch is home to 14 horses, offering unique opportunities to experience equestrian programs. Girls live in cabins or platform tens with staff located nearby. Activities include horseback riding instruction, high and low ropes courses, archery, woodworking, hatchet throwing, biking, and hiking. 

Camp & COVID-19

Updated June 17, 2022.

The safety of our Girl Scouts, volunteers, and staff is the highest priority for Girl Scouts of Utah. COVID practices for summer 2022 were made based on recommendations from the Centers for Disease Control and Prevention (CDC), Girl Scouts of the USA (GSUSA), and the American Camp Association (ACA).

Due to an increase in COVID cases across the state of Utah, Girl Scouts of Utah is updating our Camp & COVID protocols. 

Beginning Monday, June 20, the following adaptions will go into place: 

  • All campers, camp staff, and adults attending Trefoil Ranch or Camp Cloud Rim camp programs must show proof of a negative COVID test during check-in. See testing drop down for more information.
  • All campers, camp staff, and adults attending Trefoil Ranch or Camp Cloud Rim camp programs will be asked to wear a face mask while indoors with people outside of their pod. Please pack 1 face mask per day for your camper. We hope that you support us in keeping our camps safe for all by following our updated mask guidelines. See mask dropdown for more information. 

If you or your camper are unable to meet these requirements or no longer want to attend with the changes in protocols, please email info@gsutah.org to begin the refund process. Families wishing to cancel their camp registration due to the COVID protocols being changed will be refunded the amount paid minus the $50 deposit. 

The protocols listed below are subject to change. We will continue to monitor this very fluid situation and make updates regularly. 

Testing (updated June 17, 2022)

Prior to Camp
All campers, camp staff, and adults attending Trefoil Ranch or Camp Cloud Rim camp programs must show proof of a negative COVID test during check-in. This is regardless of the community-level spread in your county and vaccination status. 

  • Tests should be a rapid test performed the morning of your camper’s check-in day. 
  • Tests can be taken using an at-home kit or at a testing facility. 
  • Most at-home test results are to be read within a designated time frame. During that specified time frame, take a photo of the negative test result. At check-in you will show the photo along with the date and time stamp on the photo. 
  • GSU will not reimburse families for the cost of rapid tests. Many free testing options are available through USPS or the Utah Coronavirus website. Low cost at-home test options can also be found at most local retailers/pharmacies. 
  • If you are struggling to find a testing option, please reach out to info@gsutah.org

If your camper tests positive for COVID on the morning of their camp program or within the 10-days prior to their check-in day, do not send them to camp. 

  • Email info@gsutah.org to begin the refund process. Include the camper’s name, the program name, and the program start date. 
  • Please do not call or email the Camp Directors or camp directly. 

Testing at Camp 
If a camper is displaying COVID-19 symptoms while at camp, they will be tested in our health center. If the test is negative, standard camp health care procedures will be followed. If the test is positive, the camper will be isolated and sent home.

If a camper tests positive, the following will happen to the remaining campers in their pod:

  • Campers and staff who are fully vaccinated and up to date on vaccines may stay at camp. All campers and staff in the pod will wear masks while indoors or when interacting with people outside their pod.
  • Unvaccinated campers will be sent home.

All campers must complete a registration and testing authorization form with the State of Utah. Please complete this form before the first day of camp, including for any adults that will be staying (troop camping and family camp sessions). If you do not complete the authorization to test your camper and they are exhibiting COVID-19 symptoms while at camp, they will be sent home. This form is also used for school testing, so you may see references such as asking for a student ID number. These fields are not required.

Masks (updated June 17, 2022)

All campers, camp staff, and adults attending Trefoil Ranch or Camp Cloud Rim camp programs will be asked to wear a mask while indoors with people outside of their pod. We hope that you support us in keeping our camps safe for all by following our updated mask guidelines.

  • If campers are only with their designated pod/group, masks do not need to be worn indoors (for example while in tents/cabins or if a group is in the art room). 
  • If campers are indoors with other groups or staff outside of their pod, we ask that you wear a mask (for example: getting food from the kitchen or participating in a program led by specialty camp staff). 
  • All campers should plan to pack one mask per day of their camp session. It is also recommended to pack bags labeled “clean masks” and “dirty masks” to help guide campers. 
  • Masks are not needed when outdoors.
Vaccinations

COVID-19 vaccinations are not required for campers or staff. We encourage campers and staff to complete the COVID-19 Vaccination Record form in their UltraCamp account.

  • Campers and staff who are fully vaccinated AND up-to-date on vaccines have the benefit of remaining at camp if another camper or staff in their group tests positive. 
  • Unvaccinated campers and staff will be sent home if another camper or staff in their group tests positive for COVID-19.
  • If GSU does not have a completed COVID-19 Vaccination Record form on file, the camper or staff member will be considered unvaccinated and sent home.

Definition of up to date on vaccines
A person is considered up to date with their COVID-19 vaccines when they have received all doses in the primary series and one booster when eligible. To determine if your camper is up to date on vaccines, visit the CDC website.

Health Screening

Upon arriving at camp, campers (youth and adults) will complete a health screen, including taking a temperature and asking about exposure to any communicable diseases including COVID-19. Campers with a temperature of 101˚ or a recent exposure to COVID-19 may be sent home.

If your camper has been exposed to COVID-19 or has tested positive in the 10 days prior to their camp session, they will not be able to attend until the 10-day quarantine/mask recommendation period has passed (due to the inability to always wear a mask during programming).

Campers who are exposed to COVID-19 or have tested positive are eligible for a refund following our refund policy.

Campers should be reminded to tell their counselors if they are ever feeling sick. 

Check-In & Check-Out

We are implementing drive-thru check-in and check-out. Campers will receive a health check at their vehicle and families will not be permitted inside camper living spaces.

If you would like the opportunity to tour camp, meet camp staff, and learn more about our program, we encourage you to register for our free Girl Scout Camp Open Houses.

Pods

Campers will be grouped into pods of up to 30 people, including staff, while at camp. These groups will spend their time at camp together, sleep in assigned tents or cabins together, have meals together, and do activities together. The majority of the camper’s program will be spent with just their pod, though some programming may involve multiple pods or all-camp activities. These programs will take place outdoors, weather dependent. 

Activities & Meals

Camp activities will continue to be held outdoors when possible. Some programs require indoor spaces. In these cases, efforts will be made to limit program areas to only one pod at a time.

Meals will be eaten mostly indoors this summer. Campers will eat only with their pods and dining tables will have increased spacing between pods. Meals may be served in shifts to help limit the number of people in these spaces. 

Hygiene

Increased hand washing efforts will continue this summer. We encourage campers to bring their own hand sanitizer to carry with them during camp. 

Protocols for summer 2022 listed are based on the CDC COVID-19 Community Levels tool. Most protocols are listed based on the community spread being at either “Low” or “Moderate” levels. If community spread reaches “High,” stricter protocols will be put into place.

GSU Camps in High Community Levels
If the location of your camp program (Cloud Rim – Wasatch County, Trefoil Ranch – Utah County) moves into High Community Spread, masks will be required in indoor spaces. Camp staff will be tested weekly. Additional protocols may be put in place based on guidance from the CDC or State of Utah.

Camper’s Residence located in High Community Level
If the county of the camper’s primary residence is in High Community Spread, testing will be required for all participants from that county (regardless of vaccination status) prior to the camper’s arrival on-site. GSU will accept PCR tests or Antigen tests, including at-home tests. More detailed instructions on testing will be provided prior to your session if High Community Spread is reached.

Find current community spread:

Check-In, Check-Out, and Program Information

Sample Daily Schedule

7:00 a.m. Wake up
7:45 a.m. Flag Ceremony
8:00 a.m. Breakfast and Kapers (camp chores)
9:00 a.m. Unit Program Activities
12:00 p.m. Lunch
1:00 p.m. Me Time (quiet time for campers to rest)
2:00 p.m. Unit Program Activities
5:45 p.m. Flag Ceremony
6:00 p.m. Dinner
7:00 p.m. Evening Program
9:30 p.m. Lights Out

Daily schedules vary according to program theme and content. Regardless of what program a girl attends, all campers will:

  • Learn some outdoor skills such as knots, fire building, navigation, trail etiquette, and outdoor cooking.
  • Work toward earning badges and patches related to outdoor living and their program content. Campers may or may not complete an entire badge.
  • Play games, sing songs, visit the art room, participate in nature awareness activities, go on a hike, participate in a flag ceremony, go to the Trading Post, attend campfire programs, have a cookout, and help take care of camp by doing “kapers” (chores).
  • Make choices about what they would like to do, in addition to activities specifically mentioned in program description.
Program Area Specific Information

Camp Cloud Rim and Trefoil Ranch have numerous program areas for the campers to experience during their stay at camp. Due to COVID-19, some program area processes have been adapted and/or adjusted for physical distancing.

  • All program areas have staff who are specifically trained for that activity.
  • Campers will receive a safety orientation and will be monitored until competency is demonstrated.
  • Campers will use the equipment provided by camp; no personal sports equipment is allowed.
  • All program areas are progressive in nature by grade level.
  • Girl Scouts of Utah’s camps follow the safety guidelines outlined by GSUSA and the American Camp Association.
  • All program areas and activities are subject to weather conditions

Archery at Trefoil Ranch (Girls Entering Grades 1-12)
Campers can experience Trefoil Ranch’s archery range, which uses Genesis Compound Bows (official bow of the National Archery in Schools Program) and basic archery targets connected to hay bales. Campers can also try out field archery where they have a pre-determined course with targets throughout camp. Camp staff are trained for the camp’s specific archery range through a Level 2 USA Archery Instructor. Some programs may include archery as an optional activity for campers.

Backpacking Experience at Cloud Rim (Girls Entering Grades 6-12)
Backpacking trips differ in location, varying from Big Cottonwood Canyon to the Uinta National Forest, depending on the group’s grade level and experience. All campers should be able to carry a hiking backpack three to five miles a day for three days. Individual and group gear is distributed among the campers and staff in order to ensure campers are only carrying up to one fourth of their body weight. Campers will be emailed a separate packing list specific to backpacking. Camp staff will have gear for the campers to borrow if needed.

Camp staff leading backpacking trips have documented experience leading similar trips and have Wilderness First Aid or higher certification.

Bike Riding Experience at Trefoil Ranch (Girls Entering Grades 4-12)
Campers participating in rafting programs at Trefoil Ranch may ride bicycles from Trefoil Ranch to Vivian Park (five miles one way). Camp staff will provide the bicycles and helmets which will be fitted for the individual camper. Camp staff will lead the campers at the front and back of the group. The group will stop several times along the way to regroup. Camp staff are trained by the Camp Director. Some programs may include bike riding as an optional activity for campers.

Horseback Riding at Trefoil Ranch (Girls Entering Grades 1-12)
If your camper is in a Horseback Riding specific program, during check-in you will meet with the equestrian staff and they will gather information about your camper, including their boot size, helmet size, and any previous riding experience. During your camper’s first visit to the stables, girls will be assessed during their ride based on skill, comfort level, and ability to give commands to their horse. Campers in any equestrian program will be grouped according to experience level and lessons will be geared toward the least experienced rider. Four to six equestrian staff, with extensive Western horseback riding and teaching experience, manage this program with the Camp Director.

Overnight Campouts at Both Camps (Girls Entering Grades 4-12)
Campers participating in high adventure focused programs may go on an overnight hike during the week (hiking equipment is provided). Overnight locations are determined by camp staff and campers in each program. Girls will pack their gear for the night, hike to a location, set up pop-up tents, cook dinner on camp stoves, enjoy the evening together, fall asleep under the stars, wake-up and make breakfast, pack up their gear, and hike back to camp. Some programs may include overnight camp outs as an optional activity for campers.

Rock Climbing at Camp Cloud Rim (Girls Entering Grades 1-12; Girls Entering Grades 1-3 Bouldering Only)
Camp Cloud Rim has a rock face chimney attached to the lodge where campers can learn the basics of bouldering and rock climbing. Camp Cloud Rim also has a rock face outcrop on property where girls in grades 6-12 can experience more climbing. Programs that include an off-site rock climbing trip go climbing in Big Cottonwood Canyon with trained, experienced camp staff. In addition to climbing, some 6th-12th grade programs begin teaching the campers the basics of belaying. When campers are belaying one another, there is always a trained camp staff as the second belayer, ensuring the safety of both the climber and belayer.

Ropes Course at Trefoil Ranch (Low Ropes Course: Girls Entering Grades 1-12; High Ropes Course Girls Entering Grades 4-12; Girls Entering Grades 4-5 High Adventure Programs Only)
Trefoil Ranch has a low and high ropes course. The low ropes course includes several elements for campers to work as a team while working on problem-solving and communication skills. All campers can participate in the low ropes course. The high ropes course provides campers the opportunity to climb up a pole while being belayed then traverse across numerous elements with lobster claws. Each summer the course is inspected and camp staff are trained by an Association of Challenge Course Technology approved vendor.

Waterfront at Cloud Rim (Girls Entering Grades 1-12)
At Camp Cloud Rim, all campers will have the opportunity to experience the waterfront, regardless of their chosen program. The waterfront is staffed by lifeguards with training in watercraft activities. All campers are required to wear lifejackets while operating canoes, kayaks, sailboats, and other watercrafts. Those campers in waterfront specific programs will have the option of doing a swim test. The swim test consists of a 25-yard swim (any stroke), a tread, and a float. Upon successful completion of the swim test, the camper may be in the designated swim area without a lifejacket. All campers can canoe and swim. Campers entering grades 4-12 can kayak and paddle board. Campers entering grades 6-12 can sail and windsurf.

Transporting Campers
Some camp programs require campers to be transported by vehicle for off-site activities such as backpacking, rock climbing, or rafting, or from one camp to the other. Both camps have Girl Scout owned vehicles and rental vehicles to transport campers. Drivers are camp staff who have passed a driving test, are 21+ years old, and have passed a driving background check. Campers may also be transported to and from a hospital or clinic in the event of a medical situation.

Before Camp
  • Read over all the information on the Camp Orientation Guide webpage. If you have questions or concerns, please contact us at info@gsutah.org or at 801-265-8472.
  • Complete your camper’s forms and payments prior to May 19. See Camp Payments, Trading Post, and Cancellations and Camp Forms sections.
  • Go over the camp guidelines and expectations with your camper. See Camp Guidelines sections.
  • Make sure your camper has had success sleeping away from home.
  • Talk to your camper about the COVID-19 precautions listed on this webpage. See Camp and COVID-19 section above
General Check-In & Check-Out Information

Checking In:

  • Before leaving home, check your arrival time.
  • If your camper is of driving age and will drive to camp on her own, contact the Camp Director to discuss this process.
  • Leave your dogs/cats at home. Pets are not allowed in camp – no exceptions.
  • Wear closed-toed shoes while on camp property.
  • No smoking while on camp property. Camp is a smoke-free environment.
  • Due to limited parking areas at both camps, Girl Scouts of Utah uses a staggered check-in time for opening day. Arriving at your assigned staggered check-in time helps lessen your wait time and the wait time of others.
  • If you are checking in more than one camper, please arrive at the earliest assigned check-in time.
  • If you are checking campers in at both camps, please contact the Camp Directors to make arrangements.
  • Before leaving home, make sure you have the following:
    • Sleeping bag, pillow, backpack, water bottle, and duffle bag or suitcase.
    • Directions/map to the camp property (attachment in confirmation email).
    • Have any medications/vitamins and paperwork easily accessible for check-in; this includes over-the-counter medications. However, it is not necessary to send common over-the-counter medications. We have those in our Health Center if needed. All medications must be in their original containers. Due to American Camp Association (ACA) requirements, medication not in its original container will not be accepted under any circumstances. Prescription medication must be labeled with the child’s name.

2022 Additional Resident Camp Check-in Procedures

  • Check-in is a drive-through process and families will remain in their vehicle.
  • Campers will receive a health check at their vehicle.
  • Families will not be permitted inside camper living spaces.
  • We ask that you limit passengers in each car to only members of your household.  For Troop Camping only, troops are welcome to carpool following all requirements listed on our COVID-19 page
  • Everyone in the car will need to wear a mask in their vehicle while on camp property.
  • Due to COVID-19, the Trading Post will not be open during check-in and check-out, but your camper will have the chance to visit the trading post during their stay at camp.
  • Due to COVID-19, we will not be collecting mail for campers.  We suggest labeling mail for the day you want them to open it, and put it inside their luggage.
  • Restrooms will not be available onsite for non-participants.

Checking Out

  • Before leaving home, check your pick-up time.
  • Leave your dogs/cats at home. Pets are not allowed in camp – no exceptions.
  • Wear closed-toed shoes while on camp property.
  • No smoking while on camp property. Camp is a smoke-free environment.
  • Due to limited parking areas at both camps, Girl Scouts of Utah uses a staggered check-out schedule. Arriving at your assigned staggered check-out time helps lessen your wait time and the wait time of others.
  • If you are checking out more than one camper, please arrive at the earliest assigned check-out time.
  • If you are checking campers out at both camps, please contact the Camp Directors to make arrangements.
  • You will be asked to present a photo I.D. when checking out your camper.

2022 Additional Resident Camp Check-out Procedures

  • Check-out is a drive-through process and families will remain at their vehicle.
  • Before leaving, be sure you have all of your camper’s items including medications, sleeping bags, pillows, stuffed animals, dirty clothes bags, etc. 
  • Drive by the lost and found area and look for your camper’s gear.
  • If your camper needs to leave camp early, please notify the Camp Director. Early check-outs will be arranged for 7:00 p.m. each evening. Take Home Packets and artwork/ projects will be inside camper luggage.
  • Due to COVID-19, the Trading Post will not be open on during check-in and check-out but your camper will have the chance to visit the trading post during their stay at camp.
  • Restrooms will not be available onsite for non-participants.
Camp Cloud Rim Check-In & Check-Out Times

Resident Camp Check-in Times

  • If you have multiple campers, come to the earliest check-in time.
  • If you have campers checking in the same day at both camps, please contact camp@gsutah.org to make arrangements.

Camp Cloud Rim Check-in Times
Programs with Monday Check-ins

10:00 a.m. 10:30 a.m. 11:00 a.m. 11:30 a.m.
Adventure Takers & Art Makers         #camplife BFF Week Aquatic Sailors
Night Owls Leader-in-Training (LIT) Boats and Brunches Backpacker - Front Country
Super Sampler Moonlight Mania Cloud Rim's Epic Adventure Junior Counselor
  Trail Mix Counselor-in-Training 2 (CIT 2)  
    Splish, Splash, Splat  

Programs with Tuesday Check-ins
1:00 p.m. – 4th Grade Discover Cloud Rim Mini
1:30 p.m. – 5th Grade Discover Cloud Rim Mini
2:00 p.m. – Teddy Bear Tag-a-long Mini

Camp Cloud Rim Check-out Times
Programs with Friday Check-outs

6:00 p.m. 6:30 p.m. 7:00 p.m. 7:30 p.m.
Backpacker - Front Country #camplife Adventure Takers and Art Makers Junior Counselor
BFF Week Moonlight Mania Boats and Brunches Night Owls
Counselor-in-Training 2 (CIT 2) Super Sampler Aquatic Sailors  
Splish, Splash, Splat Trail Mix    

Programs with Wednesday Check-outs
2:15 p.m. – Leader-in-Training (LIT)
2:30 p.m. – Cloud Rim's Epic Adventure

Programs with Thursday Check-outs
1:00 p.m. – Teddy Bear Tag-a-long Mini
1:30 p.m. – Discover Cloud Rim Mini

Trefoil Ranch Check-In & Check-Out Times
Resident Camp Check-in Times
  • If you have multiple campers, come to the earliest check-in time.
  • If you have campers checking in the same day at both camps, please contact camp@gsutah.org to make arrangements.
Trefoil Ranch Check-in Times

Programs with Monday Check-ins

10:00 a.m. 10:30 a.m. 11:00 a.m. 11:30 a.m.
Counselor-in-Training 1 (CIT 1) Flashlights and Fairy Tales Mini Horse Lover Chopped Junior
Hard Hats and Horse Sense Girls Gotta Camp! Pony Tails Into the Woods
Wrangler-in-Training 1
(WIT 1)
Range Riders   Magic, Spells, and Potions
Wrangler-in-Training 2
(WIT 2)
Take the Reins    

Programs with Wednesday Check-ins
1:00 p.m. – Cadette Badge Frenzy Mini
1:30 p.m. – Try It – You'll Like It Mini
2:00 p.m. – Try It – You'll Like It Mini – Plus Horses!
3:30 p.m. – Little Chef Mini

Trefoil Ranch Check-out Times
Programs wih Friday Check-outs

6:00 p.m. 6:30 p.m. 7:00 p.m. 7:30 p.m.
Horse Lover Chopped Junior Cadette Badge Frenzy Counselor-in-Training 1
(CIT 1)
Pony Tails Girls Gotta Camp! Hard Hats and Horse Sense Magic, Spells, and Potions
Try It – You'll Like It Mini Into the Woods Range Riders Wrangler-in-Training 1
(WIT 1 )
  Little Chef Take the Reins Wrangler-in-Training 2
(WIT 2)
  Try It – You'll Like It Mini – Plus Horses    

Program with Wednesday Check-out
2:30 p.m. – Flashlights and Fairy Tales

Program with Sunday Check-out
11:00 a.m. – Range Riders (overnight add-on)

Lost & Found
  • Girl Scouts of Utah is not responsible for lost, stolen, or damaged items.
  • “Found” items are returned to the GSU Salt Lake City office (445 East 4500 South) every two weeks.
  • Craft projects, personal hygiene items, socks, underwear, and other such items will not be sent to GSU.
  • Please do not contact the camp about lost and found items. Call (801) 265-8472 for lost items.
  • All items not claimed by Labor Day will be sent to a local charity.
Packing List

Review the Camp Packing List. Please adjust accordingly for shorter or longer sessions.

  • Pack enough clothes to last your camper’s entire stay at camp.
  • Laundry facilities are only available for those campers in programs lasting two weeks or longer.  
  • Label your camper’s belongings! Many campers bring similar looking items. Labeling items reduces conflict over ownership and reduces unclaimed lost and found. 
  • Do not bring Girl Scout Uniform pieces, Journey books or badge books. They are not required at camp and more often than not get misplaced and lost.

For programs listed below, review the Backpacking Packing List.

  • Backpacker - Front Country: 7/11-7/15 at Cloud Rim (Entering Grades 7-10)
  • Cloud Rim's Epic Adventure: 7/25-8/3 at Cloud Rim (Entering Grades 9-12)
  • Note: Campers will bring the items on the Backpacking Packing List on their three day backpacking adventure. Campers are to bring additional items from the Camp Packing List. Items that are not needed for the backpacking adventure will be left at camp in a designated area while the group is off-site. 

Dress Code

  • Girl Scouts of Utah’s camp dress code is similar to a public school dress code.
  • Clothes must be modest in nature to protect your camper from the elements.
  • Closed-toed and closed-heeled shoes and socks are required.
  • Your camper may wear sandals or water shoes while showering.
  • Shorts must be modest in length (to tips of fingertips).
  • Clothes/appearance should not promote drugs, alcohol, or be gang related.

Weather and Special Packing Considerations
At Trefoil Ranch, the days are hot and the nights are cooler. At the beginning and end of the summer it may be quite a bit cooler at camp than in the Salt Lake Valley.

Camp Cloud Rim will, on average, be 10-20 degrees cooler than the Salt Lake Valley. Afternoon rain showers are common. Mornings and evenings are cool, days are moderate, and the nights are cold. The camp often has patches of snow on the ground through June. It is possible for camp to reach freezing temperatures at nighttime in June and August.

Theme Weeks

We are excited to have theme weeks at both of our Resident Camp programs. Each week brings a different theme that campers get to experience through campfires, theme meals, all-camps, dress up days, and more! Themes do not change the camp program you signed up for, but will enhance the fantastic camp experience! 

June 20-24 Jungle
June 27-July 1 Wacky
July 4-8 Zootopia
July 11-15 Halloween
July 18-22 Explorers & Adventurers
July 25-29 Robot vs. Monster
August 1-4 Fantasy

The theme for all Troop Camping sessions is American Road Trip.

Camper Well-Being and Guidelines

Camp Health Information

Health Supervisor
All camps have a qualified Health Supervisor on site with a Level 2 First Aid certification or higher. Camp administers basic first aid only. A doctor is on-call and medical facilities are readily available. In the event of an emergency, the camp staff will transport the camper to emergency services. You will be notified in the event of a serious illness or injury.

Communication About Health/Behavioral-Related Concerns During Camp
Girl Scouts of Utah will communicate with families in one of two ways during their campers stay at camp. For all basic first aid, mild to moderate homesickness, and mild to moderate behavioral issues, Girl Scouts of Utah will communicate to parents/guardians through a form included in the camper’s take home packet they will receive during check-out. For all first aid where it is recommending the camper sees a physician, severe or ongoing homesickness, severe or continued behavioral issues, Girl Scouts of Utah will call the parents/guardians (then the emergency contact if no one has been reached) to discuss the situation and make an action plan to support the camper. For all cases where access to EMS is time-sensitive, parents/guardians will be called while in transit to the ER.

Medications
Your child will be assisted in taking prescribed medication, provided the medication is in its original container and is prescribed specifically for her. Both camps carry over-the-counter medication such as: Tylenol, Ibuprofen, Tums, Benadryl, and cough drops, which you can authorize the camp to administer.

Asthma: A child with asthma needs to be able to carry her inhaler, take her medication when needed, and report to camp staff if she needs additional assistance.

Diabetes: A child with diabetes needs to be able to test her own blood, communicate when she needs rest or a snack, and manage her own medication. Camp staff cannot administer shots.

Anaphylactic Allergies: A camper who has been prescribed an Epi-pen must fill out an additional form stating how the family would like the Epi-pen handled while their camper is at camp. Epi-pen Authorization form found at www.gsutah.org under Forms & Documents or in UltraCamp profile.

Health Insurance
Campers are covered by health and accident insurance while at camp. Pre-existing illnesses or conditions are not covered.

Health Screen
All girls staying at camp will go through a brief health screening upon arrival. Girls found to have a temperature of 101° or contagious disease may be sent home. All campers are checked for head lice and, if found, will be sent home for treatment before being allowed back at camp or we will treat on site. 

To perform lice checks, camp staff need to be able to look underneath hair and examine the scalp. Various hair styles prevent staff from accurately examining the scalp and may need to be taken out for this check. Staff or families can help the camper put their hair back after the check if needed.

Physical Examinations
GSU, in accordance with American Camp Association and GSUSA, requires all girls and adults attending programs that go off-site or have intense high adventure programming to have a physical examination by a licensed health care professional within 24 months of camp attendance. The Physical Examination Form can be found in your UltraCamp account.

Programs requiring a Physical Exam:

  • Backpacker – Front Country
  • Cloud Rim's Epic Adventure
  • Note: Leadership programs no longer require a physical exam prior to participation
Camper Physical Well-being

Physical Requirements
Programs at both Camp Cloud Rim and Trefoil Ranch require that participants are able to walk up and down hills on uneven trails, climb stairs, hike up to a mile, and carry daily necessities in a backpack (flashlight, jacket, water bottle, sunscreen, etc.).

Some programs may have additional physical requirements. To participate in any program, girls must be able to listen to and follow directions, wear required safety equipment, and perform the physical requirements of the activity.

Camp Cloud Rim is at a high elevation (9,200 feet). It is not recommended for people with heart conditions or breathing problems. Please consult your doctor before enrolling in a program at Camp Cloud Rim if your girl has any such condition.

Self-Care
To be successful at camp, your child needs to be independent with self-care and be able to function in a 1:8 counselor-to-camper ratio. Girls must be able to manage their own basic health and hygiene, such as carrying and drinking water from their water bottles throughout the day, eating a variety of food, putting on sunscreen when asked, wearing appropriate clothing for the weather, brushing their own hair and teeth each day, walking to and using camp restrooms, showering twice during the week, and changing clothing each day. Counselors will cue girls with basic needs.

Bed Wetting
Each morning as the girls leave to go to breakfast, one of the camp staff stays back in the sleeping area to do a bed check. The camp staff checks sleeping bags and blankets for dampness due to bed wetting. If a damp sleeping bag or blanket is found, the camp staff look for pajamas and underwear in the camper’s luggage.

The camp staff will wash the items for the camper discreetly and return the items. Camp staff also speak with the camper to see if they would like to shower or clean up with baby wipes. Please talk with your camper about bed wetting so she feels comfortable telling camp staff if it happens. Remember bed wetting happens at camp with girls who don’t typically wet the bed – camp is a new environment which may trigger it for some girls.

Menstrual Cycles
Please have campers pack pads and/or tampons if they are close to their menstrual cycle while at camp. With the change in environment, sometimes periods begin a few days before they should. If a camper gets her period and does not have supplies, camp has some available. If a camper experiences their period for the first time, families will be contacted and the camper will be able to talk with her family.

Girls with Special Needs
If your child has a serious medical condition such as a heart condition, seizure disorder, severe allergies, diabetes, etc. or has a mental or behavioral disorder that may require more support for her to be successful, please contact the Camp Directors so they can work with you to find the most appropriate program for her abilities. In addition, Girl Scouts of Utah has a partnership with Camp Kostopulos, located near Salt Lake City, which specializes in serving children with special needs.

Insect Related Diseases
With girls spending a majority of their time outside while at camp, girls are subject to the potential exposure of diseases associated with insect bites, such as West Nile Virus, Zeka Virus, lice, bed bugs, and Lyme disease, among others. Girls can take precautions against insect bites by wearing long sleeves, long pants, and mosquito repellant containing DEET – especially in the early morning and evening hours when insect activity is higher.

Sun Safety
At camp we have two common and completely preventable problems, sunburn and dehydration. Counselors will remind campers many times a day, but it is up to the girls to be responsible for applying their own sunscreen and drinking water throughout the day.

Sunburn
Campers should have sunscreen of SPF 30 or greater. Campers should put on sunscreen ten minutes before going outside so that it can be effective. Campers should also bring and use lip balm with SPF 15 or greater.

Hydration
Water is critical to our body’s health. Girls need to drink at least three water bottles a day. A water bottle with a strap for carrying is recommended. Girls will drink one glass of water at meals before other beverages. Encourage your camper to get used to drinking water before she comes to camp.

Showers at Camp
Both Camp Cloud Rim and Trefoil Ranch have hot & cold running showers. All campers are encouraged to shower during their stay. In consideration of Utah’s water supply, showers will be limited to twice a week and girls are asked to keep their shower time to a minimum. Your camper may want to practice taking 5-minute showers before arriving at camp. Thank you for supporting our effort to use resources wisely.

Contacting Your Camper

Cell Phones and Phone Calls
Sending your child to camp with a cell phone may interfere with her ability (and yours) to build a trusting and independent relationship. Any cell phone brought to camp will be secured in the camp office until your child returns home. Campers are not allowed to use the camp phone, but you are welcome to contact the Camp Director at any time to check on how your child is doing. Campers may be sent home for having a cell phone with them.

Camp Cloud Rim
(435) 649-8641
camp@gsutah.org

Trefoil Ranch
(801) 224-2735
camp@gsutah.org

Girl Scouts of Utah 24 Hour Emergency Hotline
(801) 483-3413

Camper Mail
Camp is the perfect time to unplug and connect with nature. During your child’s stay at camp, she will not have access to computers or email. We encourage you to write letters to your child prior to her program and pack them with her luggage. Make sure your letters are cheerful and positive. Ask questions about what she is doing at camp but please don’t tell her about all the great things she is missing or how much you miss her. This can lead to homesickness. If you want to send a care package, we recommend that you send stationery, puzzles, books, comics, pens, stickers, etc. Please do not send candy, gum, food, or soda to your camper.

Sending mail through the post office is only recommended for multi-week camps or to be sent the week prior to the camper’s session. Mail can only be received through USPS. PO Boxes are only checked twice per week.

Camp Cloud Rim
Camper's Name
PO Box 1740
Park City, UT 84060

Trefoil Ranch
Camper's Name
RR 3 Box 658
Provo, UT 84604

If your camper would like to send mail from camp, we recommend having envelopes/postcards ready with postage applied and addresses written prior to camp. 

Visitors
Due to the full schedule of activities, having family and friends visit while resident camp is in session may be disruptive for campers. Therefore, we do not have a camp visitation day while resident camp is in session.

Homesickness

Homesickness
Whether this is your child’s first time at camp or she has been to camp before, most campers experience “homesickness” to some degree – it is a normal part of growing up and learning how to be okay without their family right there beside them. Our staff is trained in techniques for helping campers through feelings of homesickness and is taught that homesickness is not so much about missing home as it is about making sure this unfamiliar environment is safe. This adjustment period usually lasts two to three days. By Wednesday, when you have just received your first “please come and get me” letter, know that she is feeling better and having fun! At this point, you may decide to call the Camp Director to see how she is doing or you may wait a day or two for the next letter. If your camper is not adjusting to camp life, the Camp Director will call you to discuss the situation.

Sometimes homesickness occurs due to changes at home such as marriage, divorce, new sibling, death of a loved one, parents traveling, etc. If your camper is in any of these situations, please talk about it before she comes to camp. This helps her process the changes so she won’t have to worry at camp. You can also include this information in your camper’s “All About Me” form so camp staff are aware of the issue in case your camper addresses it with them while at camp.

You may be tempted to say, “If you are really homesick, then I will come and get you.” What you are really saying is, “I expect you to get homesick.” Instead try, “Being at camp is going to be different. You may even be nervous sometimes, but I know you will make it. Your counselors will be there to help you.”

Please don’t promise your camper that you will come and get her if she is homesick – this doesn’t allow her to process and cope with her homesickness. Instead, it allows her to continue to build on her homesickness because her family told her they would come and get her and they wouldn’t lie about that. It makes your camper confused and more upset.

If you feel your camper might be struggling with homesickness when she is at camp, please contact the Camp Director and they’ll be more than happy to check on your camper and call you back. Please remember, we want all of our campers to be successful at camp – we will contact families if the camper’s homesickness is outside the norm for her age level.

All parents/guardians are encouraged to visit the American Camp Association’s (ACA) website for parents at www.campparents.org for more information on how to make your camper’s stay at camp successful.

Camp Life

Lodging
At both camps, campers live together in groups called “units,” based on their grades and chosen programs. Whether they sleep in cabins or platform tents is determined based on the number of girls in camp that week and the age levels of those girls. Sleeping assignments are made after your Girl Scout arrives at camp. She may share living quarters with friends in the same program or have a chance to meet new friends on the first day and may want to share living quarters with them. Each tent or cabin has one metal bed frame and cot per camper with bathroom facilities nearby.

GSUSA requires that counselors have separate sleeping accommodations from campers. Counselors live in a tent or room in close proximity to the girls.

Camp Kapers (camp chores)
Girls do kapers to help keep the camp and their living unit clean. Kapers include sweeping, cleaning bathrooms, setting and wiping down tables during meal time, and picking up litter. When girls assist with kapers, they gain a sense of pride in ownership of our Girl Scout facilities.

Meals and Snacks
Girls will be provided tasty, nutritious, kid-friendly meals. Two snacks are also provided throughout the day. Campers are given an opportunity to cook outdoors or have a picnic at least once during their stay.

Possible Menu Items

  • Breakfast: Pancakes, eggs, bacon, hash browns, cereal, yogurt, fruit, toast
  • Lunch: Pizza, sandwiches, soup, tacos, salad bar
  • Dinner: Spaghetti, baked chicken, steamed vegetables, fajitas, salad bar
  • Two snacks are also provided daily to campers

These are just some of the meal options – different meals may be served while your camper is at camp. Please do not send any candy, gum, food, or soda to camp with your camper.

Weather
Camp Cloud Rim is located at 9,200 feet elevation, which lends itself to high snow loads over the winter months. Depending on snow amounts and temperatures during spring months, Camp Cloud Rim may not be able to open for resident camp as scheduled. If Camp Cloud Rim is unable to open on time, the Camp Directors and camp staff work together to offer Camp Cloud Rim programs at Trefoil Ranch (making modifications to camp program as needed due to the change of location). If this occurs, families are notified of the situation and will be given options, including receiving a full refund, transferring their camper to a different camp program, or keeping their camper in their current program (going to Trefoil Ranch instead of Cloud Rim).

Special Dietary Needs and Severe Food Allergies

The camps can facilitate basic special diets, including: lactose-intolerance, vegetarian, gluten-free, and simple allergies.

Campers with severe food allergies must be fully able to manage their allergies at camp and know not to eat any food that she is allergic to. We do our best to accommodate but cannot guarantee that a child will not come into contact with a specific type of food or allergen during her stay. When you register your child for camp, you will be asked about your camper’s dietary needs and the severity of any food allergies to ensure that we can plan meals accordingly. Campers are asked to help supplement their diet by bringing food from home. Food will be checked-in with the Kitchen Director and/or Health Supervisor upon your arrival at camp. If your child has severe dietary restrictions and food allergies, please consult the Camp Director before enrolling her in a camp program.

Camp Guidelines

Girl Scout camp is a safe environment. Therefore, campers who come to camp are expected to adhere to the following guidelines. Please discuss these guidelines with your camper prior to check-in day.

  • Follow the Girl Scout Promise and Law.
  • Socks and closed-toed/closed-heeled shoes must be worn at camp.
  • Walk in camp, no running.
  • Use the buddy system.
  • Stay with the group.
  • Listen and follow the directions of camp counselors.
  • Treat others with dignity and respect.
  • Refrain from telling ghost stories, talking about death, etc.
  • Help with daily kapers (camp chores) like cleaning the tables after meals, cleaning the bathrooms, or picking up litter around camp.
  • Ask permission to enter other campers’ living areas or to touch or use other campers’ personal belongings.
  • Report any problems or concerns to a counselor, the Health Supervisor, or the Camp Director.
  • No drugs, weapons, alcohol, or contraband of any kind.
  • In 2021, follow COVID-19 protocols and interventions.

Misconduct
Campers are expected to follow the Girl Scout Promise and Law. If a camper is unable to follow camp guidelines, damages property or becomes a danger to herself or others, the Camp Director will work one-on-one with her and/or may choose to send the camper home.

For the safety of everyone at camp, campers may be sent home for the following:

  • Running away or talk of running away.
  • Violence towards another person like biting, hitting, kicking, or threatening to hurt another person.
  • Vandalism of any camper, staff, or camp property.
  • Possession or use of any weapons, drugs, alcohol, cigarettes, e-cigarettes, or vapes.
  • Talk or gestures pertaining to sex.
  • Bullying, ridicule, or name calling.
  • Refusal to follow camp rules, communicate with camp staff, or participate in activities.
  • Possession of a cell phone.
  • Refusal or inability to eat meals or sleep at nighttime.
  • Any self-harm or talk of self-harm such as cutting or suicide.
  • Excessive homesickness or crying.
  • Inappropriate touching.
  • Failure to comply with COVID-19 protocols and interventions.

No refund will be given if a child is sent home due to misconduct. If it is determined that a camper needs to go home, her parents/guardians are expected to come get her within a four-hour time period. A camper may be asked to stay in the camp office or Health Center until her parents/guardians are able to come and get her.

Camper Forms and Medications

Camper Forms and Medications are due by May 19, 2022.

Camp Forms

All forms required for camp are found in your UltraCamp account – this includes buddy requests, health forms, and release forms. For Resident Camp, you will need to know the month and year of your camper’s last tetanus shot.

To complete your formslog in to UltraCamp and click the envelope icon on the top right corner of the toolbar or click on “Message Center” from the drop-down list. Incomplete forms and tasks will be listed in the Message Center under Alerts. Click each form, enter the requested information, and click “SAVE”. 

To update a form(s)log in to UltraCamp and click on your camper’s name (a new screen will open with all your camper’s information listed). Click the “My Forms” drop down, click on the specific form you need to update. A new screen will open for that specific form. Update as needed and click “SAVE”. 
If you need to update any form within seven days of camp, please email info@gsutah.org in addition to updating it in UltraCamp.

Buddy/Friend Request

To Request a Buddy or Edit a Buddy Request 
Buddies are listed on the “Camper Information Form (All About Me/Buddy)” form. See Locate Camp Forms section above. If you need to update your Buddy/Friend Request within seven days of camp, please email info@gsutah.org in addition to updating it in UltraCamp.

About Buddies at Camp
If your camper wants to go to camp with a buddy, both campers must register for the same session. When completing your camper’s forms after registration, there will be a place to list your camper’s buddy. Girls may choose to attend camp with one buddy who is a friend in their same age level. Girls attending camp as buddies will sleep in the same quarters and participate in the camp program together.

Some girls choose to come to camp with friends, troop members, or sisters while other girls choose to attend camp on their own. Day one of any camp program focuses a lot of attention on community building within the individual programs, with camp staff paying attention to social groupings that naturally take place. Camp staff works with girls to help all of them feel included in the group. So, whether girls come with a friend or not, there will be plenty of time for each girl to develop new friendships.

If girls come with a buddy, it is important for the girls to know that they may not always be together for every single aspect of camp. They will share a living area (the same tent or cabin), but they might be asked to partner up with a new friend as they line up to walk from a program area to dinner. Or they might be asked to sit at a table with people they don’t know as well during an art activity. We encourage the girls to develop healthy relationships with one another, and to get to know everyone in their program group.

We ask that girls only request one buddy when they register for camp instead of multiple buddies. Accommodating numerous buddy requests (groups of three or more girls in one program from the same school or troop) isn’t always feasible and limits the girls’ ability to develop relationships with other campers in their program. If multiple buddy requests are made, please note that girls may only be paired with one buddy for their living areas. For example, a group of five girls will be split into a group of two and three.

Pick Up Authorizations (Resident Camp Only)

Edit Pick Up Authorizations in UltraCamp
Log in to UltraCamp, scroll down to the Pick Up Authorization section on your My Account page, and click Edit.

About Pick Up Authorizations
At the time of registration, you had the option of adding individuals to be authorized pick up persons for your camper. The people you list here are the only people your camper will be allowed to check-out of camp with on check-out day. If you need to update your Pick Up Authorization within seven days of camp, please email info@gsutah.org in addition to updating it in UltraCamp. 

Physical Exam Forms

Programs requiring a Physical Exam Form for 2022: 

  • Backpacker - Front Country: July 11-15 at Cloud Rim (Entering Grades 7-10)
  • Cloud Rim's Epic Adventure: July 25-August 3 at Cloud Rim (Entering Grades 9-12)

Download and Upload your Physical Exam Form
Download the GSU Physical Exam form and submit the completed form by uploading it in your family's UltraCamp account in the Document Center under the Health Forms section. 

Note: Uploaded forms must be processed by GSU, which can take 1-2 business days. Once the form has been processed, the task to upload forms below will no longer be listed in your account. 

About Physical Exams
GSU, in accordance with American Camp Association and GSUSA, requires all girls and adults attending programs that go off-site, have intense high adventure programming, or are two weeks or longer in length, to have a physical examination by a licensed health care professional within 24 months of camp attendance. 

Physicals are valid for up to 24 months prior to the program start date. For example, if your camper is attending a program on July 2, 2022, a physical form from July 2, 2020, and after will be accepted. 

Immunization Exemption Certificate/Waiver

Upload your Immunization Waiver Form
If your camper claims exemption to immunizations for medical, religious, or personal reasons, a copy of an immunization exemption waiver or certificate is to be uploaded in your family's UltraCamp account in the Document Center under the Health Forms section. 

Uploaded forms must be processed by GSU which can take 1-2 business days. Once the form has been processed, the task to upload forms below will no longer be listed in your account. 

About Immunization Exemption Certificates/Waivers
Girl Scouts of Utah follows the Utah Health Department’s guidance on required vaccinations for K-Grade 6 and Grades 7-12. Proof of vaccinations is not required. Your camper’s forms have you indicate your camper is up to date on vaccinations or if they are exempt from immunizations. Participation in activities is not limited based on vaccination status. 

NOTE: Immunization waivers are not required for COVID-19 vaccination exemptions as the COVID-19 vaccination is not required to attend camp. 

Camper Medications

Enter Medications in UltraCamp
All medications (i.e., prescription, over-the-counter, herbal) a participant is bringing to camp must be entered into UltraCamp. 

  • Log into UltraCamp and select the participant’s name from your Account Member list.
  • A new screen will appear for that participant. 
  • Click on the “Medications” section and then “Manage Medications.”
  • Follow the prompts. 

If the participant has attended camp previous summers, please check medications are up to date as it saves medication entries from previous years.

Please do not send as needed over-the-counter medications to camp. Both camps carry over-the-counter medication such as: Tylenol, Ibuprofen, Tums, Benadryl, and cough drops for as needed use per our Treatment Guidelines and per your approval on your camp forms. 

If you need to update your camper’s medications within seven  days of camp, please email info@gsutah.org in addition to updating it in UltraCamp.

About Medications
Refer to the Camp Health Information section above under Camper Well-Being and Guidelines for more information.

EPI-Pens

Download and Upload your EPI-Pen Authorization Form
Download the GSU EPI-Pen Authorization form and submit the completed form by uploading it in your family's UltraCamp account in the Document Center under the Health Forms section. 

Note: Uploaded forms must be processed by GSU which can take 1-2 business days. Once the form has been processed, the task to upload forms below will no longer be listed in your account. 

About EPI-Pen Authorization Forms
If you mark on your camp health forms that your camper will be bringing an EPI-Pen to camp, a task will be assigned to your UltraCamp account to upload an EPI-Pen Authorization form (requires a doctor’s signature).

EPI-Pen Authorization forms are valid for up to 24 months prior to the program start date. For example, if your camper is attending a program July 2, 2022, an authorization form from July 2, 2020, and after will be accepted. 

Camp Payments, Trading Post, and Cancellations

Payments are due by June 6, 2022 (new deadline)

Online Payments with a Credit Card

Log in to UltraCamp and click “Make a Payment” from the toolbar. If you have multiple program registrations with balances, be sure to select the checkbox next to “specify how this payment should be applied. (optional)”. 

Payments with Activity Credits (GSU ONLY)

Mail your 2021 or 2022 Activity Credits to Girl Scouts of Utah, 445 East 4500 South, Suite 125, Salt Lake City, UT 84107 with the Activity Credits and a payment form. 

For those of you who had us HOLD your 2022 Activity Credits and apply them to your camp balances:  You will receive an email notice with a receipt once the payment has been posted in your UltraCamp account. Any remaining balances will be mailed back to your family in May. 

For those of you receiving 2022 Activity Credits in the mail: You can still use these as payment toward your camp balances. These will be coming to you in the mail end of April/early May. 

Note:

  • 2019 and 2020 Activity Credits have expired. 2021 Activity Credits expire June 30, 2022.
  • Change cannot be given for partially spent Activity Credits. 
  • Out-of-council Girl Scouts need to ask their council about transferring their cookie dough, program credits, etc. to Girl Scouts of Utah to pay for their camp program, if desired.

Selecting a Different Tier (Resident Camp Only)

To Edit your Tier Pricing Selection
Log in to UltraCamp, click “My Reservations”, click on the program registration for your camper, and then you can click “edit” next to the “Options”. You may also email info@gsutah.org for assistance. 

About Tiered Pricing
Tiered pricing makes it possible for all campers to have the same experience regardless of what their caregiver can afford. Tiered prices are listed with each camp session description and should be selected based on the camper’s budget. Girl Scouts of Utah strives to ensure all campers have the opportunity to experience camp. No financial documentation is required.

Tier One (T1): The actual cost to run camps: staffing, program supplies, food, and maintenance costs. Tier One pricing is available for: Girl Scouts of Utah members, Girl Scout members from other councils, non-members. 

Tier Two (T2): Partially subsidized cost for families that can pay a little more, but not the actual cost of camp. Tier Two pricing is available for: Girl Scouts of Utah members and Girl Scout members from other councils. 

Tier Three (T3): The standard fee that all GSU members are asked to pay. Girl Scouts of Utah subsidizes the entire remainder of the cost. Tier Three pricing is available for Girl Scouts of Utah members only. Activity scholarships are available for Girl Scouts of Utah members if assistance is needed to pay for Tier Three (T3).

Activity Scholarships (GSU Only)

Apply for an Activity Scholarship
Resident and Troop Camping participants may apply for an activity scholarship between March 1-31, 2022. All applications received after April 1, 2022, will be awarded based on funding available at that time. Minicamp participants may apply for an activity scholarship at any time. Learn more and apply for an activity scholarship.

About Activity Scholarships
This program provides assistance to individual campers who are registered Girl Scouts of Utah members and wish to attend Girl Scouts of Utah-sponsored camps or programs, but are unable due to financial restraints. This program is not a reward, nor is it a way to repay volunteer work a caregiver might have done in Girl Scouting. The decision to grant an activity scholarship, and the amount, is based on information provided on the application form. All information is confidential and discussed only by those responsible for allocating money. Activity Scholarships are available for Girl Scouts of Utah girl members. Learn more and apply for an activity scholarship.

Trading Post (Camp Store)

To Edit your Trading Post Amount 
During registration (resident camp and troop camping only), you had the option of placing money in your camper’s trading post account. If you need to update the amount after registration, log in to UltraCamp, click “My Reservations”, click on the program registration for your camper, and then you can click “edit” next to the “Store Deposit”. You can pay online with credit card or use Activity Credits (see sections above on payments). 

If you need to update your camper’s Trading Post within seven days of camp, please email info@gsutah.org for assistance.

About Trading Post (Camp Store)
The Trading Post carries a variety of items, such as stuffed animals, postcards, hats, patches, and jewelry. Items range from $1 to $40. Trading Post shopping is optional. 

Resident Camp and Troop Camping Specific
If your camper plans to purchase anything from the Trading Post, we ask that you set up a Trading Post account in UltraCamp before they go to camp, allocating spending money to their account.

  • At Resident Camp, the Trading Post will NOT be open on check-in or check-out day. Your camper will visit the Trading Post during her time at camp. 
  • For Troop Camping, participants have the option to load credit into their UltraCamp accounts while completing their health and program release forms. 
  • Participants may also bring cash, credit cards, or Activity Credits as a form of payment with them to camp. GSU is not responsible for any lost or stolen cash, credit cards, or Activity Credits. 

Girls are free to choose any items they would like to purchase in the Trading Post. Camp staff will not question campers’ purchases. If you would like to guide your camper’s purchase, you should discuss that with them before camp.

At the end of the week if your camper’s Trading Post balance is between $5 and $25, a gift certificate for the remaining balance will be mailed to the household after the camp session ends. This gift certificate can be redeemed at the Girl Scouts of Utah shop, for program registration, or merchandise. If your camper’s remaining trading post balance exceeds $25, the balance will be refunded by the Girl Scout Council in the form of a check mailed to the household. Activity Credit refunds will also be issued by the Girl Scout Council in the form of Activity Credits mailed to the household.

Family Camp Specific
Participants will not have the option to load credit into their UltraCamp accounts. Participants should bring cash, credit card, or Activity Credits as a form of payment with them to camp. GSU is not responsible for any lost or stolen cash, credit cards, or Activity Credits.

Cancellations, Refunds, & Program Adaptations

To Cancel your Registration
Log in to UltraCamp and click on “My Reservations”, click on the program you want to cancel, and then select “Cancel this Program Registration”. You may also email info@gsutah.org.  

Cancellation and Refund Policies

Resident Camp. The $50 deposit is non-refundable. The remainder of the camp fee ($50 deposit excluded) will be refunded if:

  • GSU receives a written (email) notification of the cancellation at least five weeks prior to the camp program. 
  • Camper leaves the camp program due to illness or injury and GSU receives a written (email) request for a refund within two weeks after camper returns home. Refund will be pro-rated on per-diem basis. 
  • Camper cannot attend the camp program because she becomes ill or injured and GSU receives a written (email) request for a refund, with a physician’s note, within one week after scheduled camp program. 
  • GSU cancels the camp program and alternative programs were offered, but you choose to not select an alternative program.

No refunds will be provided if a girl returns home due to homesickness, misconduct, parent/guardian request, and/or any other circumstance. 

Troop Camping. Partial refunds are made only if a girl or adult becomes ill and cannot attend her camp program as scheduled. A physician’s note is required and a request for the refund must be submitted in writing to Girl Scouts of Utah within one week after the camp session. No refunds are given if a girl or adult returns home during camp because of illness, injury, homesickness, misconduct, and/or any other circumstance. The camp health supervisor has the right to refuse admittance to any girl or adult who does not meet acceptable health conditions. The Camp Director reserves the right to request that any child or adult who is ill or unable to adapt to camp living be returned home. The deposit paid by the troop at the time of registration is non-refundable.

Minicamps. Program deposits are non-refundable but can be transferred to another participant and/or another program prior to the program payment deadline. Program fees (other than the deposit) may be refunded before the program payment deadline. Any cancellations after the program payment deadline will forfeit the full amount of the fee for each person registered. You can, however, transfer fees paid to another girl or adult for this same program.

GSU Program Adaptations and Cancellations
Girl Scouts of Utah plans quality programs with the health, safety, and well-being of campers as our first priority. Sessions may be altered or canceled due to weather, fire, natural disaster, staffing challenges, or low registration numbers. If a session is canceled due to low registration numbers, campers will be given the opportunity to select another program. No refunds will be issued if changes are made to activities due to weather, fire, or natural disaster.

However, if changes become necessary due to the impact of COVID-19, we will offer alternate program options or the option to choose a full refund. 

The Camp Director may determine whether a girl is competent to participate in any activity, and, if necessary, transfer her to another program. When necessary, campers will participate in alternate activities. Campers are expected to follow the Girl Scout Promise and Law. If a camper is unable to follow camp guidelines, damages property, or becomes a danger to themselves or others, the Camp Director will work with the camper and may elect to send them home.