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Online Support for Volunteers

Guidelines for In-Person Troop Meetings & Activities

We ask all volunteers, girls, and parents to exercise extreme caution and stay up-to-date with the latest CDC and local health department guidelines. Please review GSU's guidelines for the most recent information on when and how troops can meet for in-person opportunities as well as participate in council programming. 

For camp protocols and requirements:
Camp & COVID Guidelines
COVID-19 Requirements for Large Gatherings or Events run by Volunteers


Volunteers, we're here for you as you mentor your girls. From virtual meeting tools to the Volunteer Toolkit and Troop Leader Blueprint, we want you to have the resources you need in one place so you can focus on providing an enriching girl-led experience. 

Are you a new troop leader? Start with our New Troop Leader Support and Ways to Participate

Hosting a Virtual Troop Meeting

Virtual Troop Meetings

Read the Virtual Troop Meetings Safety Activity Checkpoints before hosting a Virtual Troop Meeting.  

Zoom Licenses Now Available!
Volunteers can request a Zoom license through GSU by completing this form; Girl Scouts has partnered with Zoom to offer year-long licenses for only $36!

Hosting Virtual Meetings
When setting up a Zoom meeting, Girl Scout volunteers should follow these do’s and don’ts to ensure their Zoom meeting is safe and secure for girls and adults. 

Do:

  • Select “Generate Automatically” Under Meeting ID
  • Require a Password
  • Select “off” under Video for Host and Participants (Hosts and Participants can turn their video on once they are in the meeting)
  • Mute participants upon entry
  • Enable waiting room
  • Use the most up to date Zoom software

Don’t:

  • Use your Personal Meeting ID
  • “Enable before host”
  • Share your login to the site and/or your Personal Meeting ID
  • Post the link to the meeting or your Meeting ID/Password on any public facing sites
GSU-Hosted Virtual Troop Meetings

We've heard that some of our dedicated troop leaders are not yet comfortable running a Zoom meeting, but we have great news: GSU is going to take the guesswork out of it and run the technology for you!

We want to make sure our troops have the resources they need to continue to gather and have a great experience. That's why we’ve set up a weekly virtual meeting for troop leaders to reserve space for their troop; all troop levels are welcome. We'll run the technology, you'll run the meeting! 

Meetings are Mondays from 7:00-8:00 p.m. GSU staff will open the meeting and then move troops into breakout rooms for individual meetings. Staff will stay online to provide assistance if needed. 

If interested, complete this form. More details and Zoom links will be sent after you register.

Volunteer Toolkit

Volunteer Toolkit

Through the Volunteer Toolkit, troop leaders can:

  • Plan the troop’s calendar year.
  • Email parents with one click.
  • View the troop roster, renew girls’ membership, and update girls' contact information.
  • View Daisy through Ambassador Journeys and badges (to plan for troop meetings), including prepopulated tracks for younger and older Multi-Level troop groups (K–5 and 6–12).
  • Customize meetings by troop year with other badge and Journey options.
  • Explore individual meeting plans that show a breakdown of every meeting, including a list of materials needed and editable time allotments for each activity within a meeting.
  • Record girls’ attendance at meetings and their badge and Journey achievements.
  • Add council or custom troop events to the troop’s calendar.
  • Enter the troop’s finances (depending on the council’s process).
  • Easily locate resources both national and local council resources, such as Safety Activity Checkpoints. 
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What About Parents?

  • Parents can now access the Volunteer Toolkit to see what their girl’s troop or group is doing (e.g, meeting information and which badges and Journeys she is working on).
  • Parents can also view the troop’s finances (depending on the council’s process).

Log in today! Click on My GS in the upper right-hand corner to get started.


Helpful videos to familiarize yourself with VTK:

     

Troop Leader Tips - Open Office Hours

May 8 @ 10:00 a.m.

Join us for Troop Leader Tips to discuss bridging and court of awards ceremonies!

Zoom meeting: https://zoom.us/j/91822128118
Meeting ID: 918 2212 8118
Passcode: gs21

Invite-a-Friend

Invite-a-Friend

As a Girl Scout volunteer, you know how rewarding it is to build girls of courage, confidence, and character, who make the world a better place. You inspire girls every day and provide them the tools to empower themselves. By inviting a friend to start a new troop, you’ll help even more girls prepare for a lifetime of leadership. Plus, you’ll get $30 for your troop and they’ll get a $30 GSU gift certificate for their new troop!

Download flyer and FAQs

Ready to invite a friend?

  1. Find a friend who would make a positive impact on girls
  2. Complete the Invite-a-Friend form
  3. Sign up and attend a Troop Formation Night together. 
  4. BONUS: You and your friend will get Girl Scout lanyards just for attending the event!

We'll help your friend's new troop get started. Once they join and pass an online background check, you'll both get $30 for your troops! 

FAQs

How can I qualify for the promotion?
As a volunteer, you can invite a friend to start a new troop by submitting the Invite-a-Friend form between October 26 - December 22, 2020. You must be at least 18 years old, a registered adult member with Girl Scouts of Utah for the 2020-2021 membership year (or be a lifetime member), and have a current background check on file.  

How many friends can I invite?
You can invite as many friends as you would like to start two separate NEW troops and qualify for the incentives. 

What does my friend need to do to qualify? 
Your friend will need to start a new troop by officially purchasing a membership and be an approved volunteer troop leader or co-leader by submitting an online volunteer background check no later than DEADLINE

What if the new troop has two leaders—will each leader receive a gift certificate? 
No, only one gift certificate will be issued per new troop to the leader that officially starts the new troop.  

What if my friend is already a Girl Scout leader? 
Your friend will qualify by starting a NEW troop (with new girl members) between October 26 - December 22, 2020, even if she or he is already a current volunteer and leader of another troop.  

Can the new troop be any level or grade? 
Yes, new troops of any level qualify if they meet the criteria of a new troop: one or more leaders with adequate number of adult volunteers and girls to meet safety ratios.  

How can the gift certificate be used? 
The new troop may use the gift certificate for any qualifying in-store purchase at GSU’s retail shops. We suggest using the gift certificate to purchase an insignia tab and pins for all of the troop leaders and a “Girl’s Guide to Girl Scouting” book for the troop, plus a Journey book or badges/patches for the girls, if funds allow.

Questions? Contact Amanda Davis at adavis@gsutah.org or Mary Shipley at mshipley@gsutah.org.

Troop Leader Blueprint

Troop Leader Blueprint

Keep your troop going strong with these specially adapted badges, Journeys, and activities for virtual and safe in-person meetings. 
Troop Leader Blueprint

Flyers & Social Toolkit for Recruitment

Social Toolkit
Use the photos and text below on social media to recruit girls for your Daisy and Brownie troops. Just click the image to download the file, right click on the image to save it, and, copy and paste the text into your favorite platform. Generic posts and additional age levels may be added in the future, so check back!

New Troop Leader Posts

Daisy NewTroopSocialPost

Sample Copy
I’m starting a Girl Scout Daisy Troop! We are inviting girls in pre-k and kindergarten to join, as well as any interested adults looking to be part of the girls’ experience. We will try new things and have lots of fun together! If you’re interested, send me a message or visit girlscouts.org/join. I hope you’ll get in on the fun!

Sample Copy
I’m starting a Girl Scout Brownie Troop! We are inviting girls in first and second grade to join, as well as any interested adults looking to be part of the girls’ experience. We will try new things and have lots of fun together! If you’re interested, send me a message or visit girlscouts.org/join. I hope you’ll get in on the fun!

Girl Scout Family Posts

GSDaisyFamily_SocialPost

Sample Copy
We’re a Girl Scout family and you should be, too! Our girl loves that she gets to make new friends and try new things with them, and we love watching her become her best self and learn how to take the lead! If you’re interested, send me a message or visit girlscouts.org/join.

Sample Copy
We’re a Girl Scout family and you should be, too! Our girl loves the STEM and outdoor activities she gets to do with friends, and we love watching her become her best self and learn how to take the lead! If you’re interested, send me a message or visit girlscouts.org/join.

Troop Leader Forms
Troop Leader Resources
Printing Discount

Printing Discount
You can get the Girl Scouts discount at any FedEx Office & Print location in Utah! FedEx associates have asked that you visit their website before calling or visiting so you know what you would like to order. Make sure to tell them you are with Girl Scouts of Utah when you call or visit to place your order. If asked for the account number, please use 0927920255. If you have any issues, please email marketing@gsutah.org. 
* This discount may only be used for Girl Scout-related printed materials, not for personal use.