Troop Camping
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Troop Camping at summer camp is a way for Girl Scouts and their troop leaders to enjoy the camp experience together with the support of camp staff. Troop camping can be a great step in the camp progression before sending Girl Scouts to summer camp alone or before going camping on your own as a troop.
More 2026 Troop Camping Info Coming Soon
Registration opens January 15. All Summer 2026 Troop Camping will take place at Camp Cloud Rim. Dates are listed below.
Summer 2026 Troop Camping Dates
- June 24-26
- June 29-July 1
- July 1-3
- July 6-8
- July 8-10
- August 3-5
Refer to the Minicamps page for weekend camp programs for the spring and fall.
Troop Camping at summer camp is a way for Girl Scouts and their troop leaders to enjoy the camp experience together with the support of camp staff. Troop camping can be a great step in the camp progression before sending Girl Scouts to summer camp alone or before going camping on your own as a troop.
Troop Camping Overview
- Troop camping is $165 per person with a $165 non-refundable deposit due with the initial registration
- As a troop leader if you are registering more than one troop, contact info@gsutah.org prior to registration.
- Troops will provide t-shirt sizes and basic registration information during the initial registration. Refer to the Troop Camping Worksheet (PDF) for details.
- All adults attending are required to be registered Girl Scout members in a Troop Supporter or Troop Leader role with an up-to-date background check and compliance with Youth Protection Training.
- NEW for 2025: Attend Troop Camping Open Office Hours on February 4.
- HIGHLY RECOMMEND: Use a computer or tablet to register instead of a cell phone; the mobile site on cell phones is not very user friendly.
Refer to the Minicamps page for weekend camp programs for the spring and fall.
Register for Troop Camping
Troop camping registration has closed for the 2025 summer season. We look forward to having you join us in 2026!
2025 Theme and Program Options 
Get your game on! Level up with this EPIC troop camping experience.
Unlock new levels by participating in your very own outdoor skills challenge. Replenish your life gauge around the campfire and at your cookout experience. Train to reach new heights on the climbing wall and go the distance!
Gamers will reach the final level with a video game-themed all-camp activity!
All adult volunteer participants receive their GSU Camping 101 certification.* All youth participants will work towards their Girl Scouts of Utah Outdoor Skills patch.
Camp Activities
- Trefoil Ranch offers a horse experience, target sports, outdoor skills, and low/high ropes experience depending on age level.
- Camp Cloud Rim offers a waterfront experience, rock climbing/bouldering (depending on age), outdoor skills, pottery, and arts and crafts.
*Adults will only earn their GSU Camping 101 certification if present for all required activities. This includes helping with the cookout experience and participating in outdoor skills practice.
New for 2025! All troops will be provided with a standard camp schedule that includes all listed program areas. Additional programs must be provided and implemented by troop participants.
Troop Camping Open Office Hours
Session Dates & Locations
Camp Cloud Rim
- July 7 at 10:00 a.m. to July 9 at 10:00 a.m.
- July 9 at 12:30 p.m. to July 11 at 1:00 p.m.
- July 14 at 10:00 a.m. to July 16 at 10:00 a.m.
- August 4 at 10:00 a.m. to August 6 at 10:00 a.m.
Trefoil Ranch
- July 21 at 10:00 a.m. to July 23 at 10:00 a.m.
- August 4 at 10:00 a.m. to August 6 at 10:00 a.m.
Important Dates
| February 4 | Virtual troop camping informational meeting at 12:00 and 6:00 p.m. Register online |
| February 10-18 | Troop camping registration open. Placements are done on a first-come, first-served basis. |
| March | Troop leaders notified of placement. |
| April 1 | Activity scholarship applications for Girl Scouts are due (first round). |
| April | Troop leaders receive schedules, lodging assignments, directions to camp, and other confirmation materials in Rallyhood. |
| June 6 | Participant paperwork completed in UltraCamp. Any roster changes after this point, email info@gsutah.org for assistance. |
| June 6 | Troop payment due to GSU. NEW: Any troops not paid in full by this time will have their remaining balance automatically deducted from their Troop Bank Account – no exceptions. |
Registration for Troop Leaders
Pre-registration Checklist
Preliminary Details For Registration
Prior to registration opening, complete the Troop Camping Worksheet (PDF) with your troop. This will improve the registration process and increase your chances of getting into your preferred session.
Set up or verify your troop's UltraCamp account
We highly recommend troop leaders have an UltraCamp account specific for troop registrations like Troop Camping. This helps keep troop registrations and finances separate from family registrations and finances.
To create a new UltraCamp account for your troop:
- Go to the GSU UltraCamp login page and select “New User.”
- Set the “Account Type” as “Service Unit or Troop” and follow prompts.
- Do not list troop members in the troop account; list only yourself and co-leader(s) if desired.
To verify an existing troop UltraCamp account:
- Go to the GSU UltraCamp login page and log in.
- Select “Forgot your login information?” if needed.
Questions? Contact us at info@gsutah.org.
Register for Troop Camping
Registration opens February 10, 2025, and will be open until February 18 or the program fills.
How to register:
- On the registration page, click on the purple “REGISTER” button at the top of the registration page. You’ll be required to log in to UltraCamp.
- Follow the registration prompts (have your registration worksheet handy).
- Pay the $165 non-refundable deposit with your troop credit/debit card.
- Check your email for your "registration received" email notice; it's also found in your “Message Center” in UltraCamp.
Reminder: The number of spaces you register for is the number of spaces your troop is required to pay for.
Paying for Troop Camping
Troop Camping Fees
There is a $165 deposit with the initial registration for Troop Camping.
If your troop is placed in a Troop Camping session, the total fee will be attached to the troop’s UltraCamp account.
Troop camping is $165 per person. The deposit paid during the initial registration covers one adult placement for your troop.
Final payments are due on June 6. Any troops not paid in full by this time will have their remaining balance automatically deducted from their troop bank account.
How to Pay
- Payments need to be made directly by the troop leader. Please note that Girl Scouts can apply for an activity scholarship if needed.
- The troop leader collects payments from their troop participants, keeping record of who has paid.
- The troop leader then submits payment to GSU (via mail, in-person, and/or in UltraCamp).
- If the troop has Activity Credits as part of their payment, the troop leader needs to submit an Activity Credit Log (PDF, page 2 only). Activity Credits can only be used for Girl Scout youth payments only.
Note: If individual participants make payments directly to GSU, it is very difficult to sort out payments and see who has paid what amounts. Please deliver payment to your troop leader.
Refund & Cancellation Policy
Troops will be required to pay a non-refundable deposit of the cost of one participant when registering. After the initial placement, troops will have one week to adjust their participant numbers. Once this time passes, troops can no longer decrease participant numbers. Troops may increase participant numbers if space allows.
If a troop can no longer attend troop camping
Cancelling prior to or on April 1– A full refund will be issued less the non-refundable deposit paid with the initial registration.
Cancelling after April 1 – The troop is responsible for the full payment. Troops can find a replacement troop to take their place. Contact GSU for more details.
Email GSU (info@gsutah.org) as soon as possible if a participant is unable to attend camp due to illness, injury, family emergency, etc.
No refunds are given if a participant returns home during camp because of illness, injury, homesickness, misconduct, and/or any other circumstance.
The camp Health Supervisor has the right to refuse admittance to any participant who does not meet acceptable health conditions. The Camp Director reserves the right to request that any participant who is ill or unable to adapt to camp living be returned home.
General Information for Participants
Camp Expectations
Everyone is expected to follow the Girl Scout Promise and Law. Campers are asked to listen and follow directions from camp staff and troop leaders, use the buddy system, stay with the group, and stay in camp boundaries. No drugs, alcohol, pets, or weapons are permitted on Girl Scout property. Smoking is permitted by those of legal age outside the gate only.
The Camp Director reserves the right to send home anyone who neglects to follow camp rules, becomes a danger to themselves or others, or damages property. No refund will be given if someone is sent home due to misconduct or refusal to follow policies.
Camp Forms
Health and Program Release Forms
All required forms for Troop Camping are in UltraCamp. Each family will use their own UltraCamp account to complete their Troop Camping participant’s forms.
Set up or verify your existing UltraCamp account prior to completing your Troop Camping forms and trading post session info. It is critical for the success of programming and kitchen services that forms be turned in on time.
Medications (Minors ONLY)
Medications due 10 days before session
All medications (i.e., prescription, over-the-counter, herbal) a participant is bringing to camp must be entered into UltraCamp at least 10 days prior to the start of their Troop Camping session.
- Log into UltraCamp and select the participant’s name from your Account Member list.
- A new screen will appear for that participant.
- Click on the “Medications” section and then “Manage Medications.”
- Follow the prompts.
- If the participant has attended camp previous summers, please check medications are up to date, as it saves medication entries from previous years.
We require all medications, prescribed or not, to be kept in a locked space while on property. For Troop Camping, there are two options for the storage/security of medications:
- Meds can be checked in to our Health Center wherein camp staff will administer it to attendees when needed.
- Meds can be kept in troop leaders’ vehicles, locked when not in use, for the adult attendees to administer.
Emergency medications (inhalers, Epi-Pens, insulin) may be an exception – consult with the Camp Director and/or site Health Supervisor upon arrival to discuss options.
Please do not send as needed over-the-counter medications to camp. Both camps carry over-the-counter medication such as: Tylenol, Ibuprofen, Tums, Benadryl, and cough drops for as needed use per our Treatment Guidelines and per your approval on your camp forms.
If you need to update your camper’s medications within 10 days of camp, please email info@gsutah.org in addition to updating it in UltraCamp.
Epi-Pen Authorization (Minors ONLY)
Due 10 days before session
Download and Upload your EPI-Pen Authorization Form
Download the GSU EPI-Pen Authorization form and submit the completed form by uploading it in your family's UltraCamp account in the Document Center under the Health Forms section.
Note: Uploaded forms must be processed by GSU which can take 1-2 business days. Once the form has been processed, the task to upload forms will no longer be listed in your account.
About EPI-Pen Authorization Forms
If a camper will be bringing an EPI-Pen to camp, a task will be assigned to your UltraCamp account to upload an EPI-Pen Authorization form (requires a doctor’s signature).
EPI-Pen Authorization forms are valid for up to 24 months prior to the program start date. For example, for a camper attending a program July 10, 2025, an authorization form from July 10, 2023, and after will be accepted.
Trading Post (Camp Store) Info
The Trading Post (Camp Store) will be open during your Troop Camping session at set times. While completing your health and program release forms for Troop Camping, you will have the option of placing money in your camper’s Trading Post account (pay with debit/credit card or submit Activity Credits with a Program, Event, and Camp Payment Form (PDF).
If you need to update the amount:
- After registration, log in to UltraCamp, click “My Reservations”, click on the program registration for your camper, and then you can click “edit” next to the “Store Deposit.”
- Within 10 days of camp, please email info@gsutah.org for assistance.
Participants may also bring cash, credit cards, or Activity Credits
as a form of payment with them to camp. GSU is not responsible for any
lost or stolen cash, credit cards, or Activity Credits.
About Trading Post
The Trading Post carries a variety of items, such as stuffed animals, postcards, hats, patches, and jewelry. Items range from $1 to $40. Trading Post shopping is optional.
Participants are free to choose any items they would like to purchase in the Trading Post. Camp staff will not question or guide campers’ purchases. If you would like to guide your camper’s purchase, you should discuss that with them before camp.
At the end of the session, if your camper’s Trading Post balance is over $5, the balance will be refunded. Please allow 10-14 business days for the refund to be processed.
Payments
There is a $165 deposit with the initial registration for Troop Camping.
If your troop is placed in a Troop Camping session, the total fee will be attached to the troop’s UltraCamp account.
Troop camping is $165 per person. The deposit paid during the initial registration covers one adult placement for your troop.
Final payments are due two Mondays prior to your troop camping session. Any troops not paid in full by this time will have their remaining balance automatically deducted from their troop bank account.
How to Pay
Payments are attached to individual participant registrations and can be paid through your UltraCamp account. Please note that Girl Scouts can apply for an activity scholarship if needed.
If the troop is covering part or all of the cost to attend, troop leaders can come to the GSU shop or call Customer Care 801-265-8472 to make payments on multiple accounts.
Troop Camping FAQs
Check-in/out and Tagalongs
What time do we check in?
Troop leaders will have a customized troop schedule which will list your troop’s specific check-in and check-out times.
Can we arrive late or depart early?
We ask that minors and adults coming to a Troop Camping experience be able to stay for the entire duration of the event. If your troop has youth or adults who need to arrive or depart at different times due to other obligations, you will need to work with the Camp Director to make these arrangements.
Can we bring tag-a-longs (siblings) or invite visitors?
Tag–a–Longs and Visitors
For the safety and security of all participants and to ensure quality programming, tag-a-longs or visitors not registered for this event (boys, girls, adults, siblings, children, infants, parents, etc.) may not stay or visit.
Security
Camp Cloud Rim and Trefoil Ranch both have a full-time site manager and a locked gate and are patrolled by local law enforcement agencies. The campsite areas are secure and monitored by staff.
Lodging and Meals
Where will we sleep?
Troops will be placed in sleeping areas as needed to best accommodate each group during Troop Camping. Children and adults will sleep in separate tents and/or cabins.
Troops will likely share a unit area with other troops but usually will not have their campers’ sleeping spaces intermixed with other troops. Adult leaders may share their cabin/tent with adults from other troops to help maximize the space in each unit.
Platform Tents
Metal bed frame with a mattress
Wooden floor with a canvas tent
Cabins
Metal bed frame with a mattress
Single beds and bunk beds
Bunkhouse (Trefoil Ranch only)
Metal bed frame with a mattress
Bunk beds
How will meals work?
Camp will provide all meals and snacks for Troop Camping. Camp staff will cook meals in the lodge kitchen, and troops will eat either indoors or outdoors. Troops will be participating in a cook-out dinner. Camp will provide the food and supplies for the cookout, along with camp staff to assist.
Participants will be asked about special dietary needs so that all Girl Scouts and adults have alternative options. Troops may bring their own snacks but need to keep them in their cars or in the camp kitchen and not in living areas.
Programming
What does programming look like at camp?
Camp staff and troop leaders will work together to provide a fun, engaging, and relevant outdoor experience for the Girl Scouts. Camp staff will provide program time in addition to an evening activity each night. Program areas at camp are not available for troops to lead their own programming.
Camp Cloud Rim attendees will experience a cookout, rock climbing/bouldering, Waterfront activities, pottery and arts and crafts, and outdoor skills.
Trefoil Ranch attendees will experience a cookout, a horse experience, target sports, ropes course, and outdoor skills. The high ropes course is open to Girl Scouts entering grades 4-12 and adults for Troop Camping sessions.
View a sample Troop Camping schedule (PDF) for an example of what your schedule might look like.
Grade Levels
For Troop Camping, we ask that youth are identified by what age level they will be going into in the fall school year. We have the Girl Scouts “bridge” over to the next age level so they can participate in more activities.
For example, a fourth grader can go kayaking on the lake, while a third-grader can only canoe. These restrictions are due to Safety Activity Checkpoints and the progression built into the camp program.
Packing Lists, SWAPS, Cell Phones
What do I need to bring?
View the Troop Camping Packing List (PDF) for location-specific clothing recommendations and requirements. Note that open-toed shoes (flip flops, sliders, etc.) are not permitted for general wear at either of GSU’s camp properties, but they may be used at the shower house.
Tank tops are not recommended for general wear due to high sun exposure and heightened risk of skin abrasions at a variety of activity areas. Check with your troop leader to see if any additional items are needed.
What are SWAPS? How many should we make?
SWAPS are “Special Whatchamacallits Affectionately Pinned Somewhere.” A SWAPS fest will be scheduled into your program time. We recommend each person make about 25 SWAPS.
What is the cell phone policy?
Campers are not allowed to use cell phones or the camp phones. We ask that if adults must use a cell phone, that they do so away from the campers.
The Camp Director or the troop leader will reach out for any extenuating circumstance(s) that caregivers need to be notified.
Please advise parents to avoid promising their camper that they will be able to call home while at camp.
Troop Leaders and Adult Supporters
What are the expectations for troop leaders and supporters?
Troop leaders are responsible for providing consistency and supervision for their Girl Scouts at all times. This includes troop time, camp staff-led activity time, morning and bedtime routines, and meal time.
When troops are participating in a camp staff-led activity or workshop, troop leaders are welcome to join in the activity but are also expected to assist their campers.
The role of camp staff is to lead activities, interact with campers, facilitate the camp experience, and support troop leaders. Troops will interact with multiple staff during their stay and will be assigned specific counselors. Camp staff will be sleeping near troops. Administrative staff are always available to help troop leaders as needed.
Does the troop leader need Camping 101 training?
Troop Camping during summer camp does not require troop leaders to take the Camping 101 course due to the presence and oversight of our trained camp staff and Camp Director for this program.
All troop leaders who attend Troop Camping with their troop and participate in all required activities will receive their GSU Camping 101 certificate. Required participation: Helping with the cookout experience, participating in outdoor skills practice, including fire building, knife safety, campsite set up, knot tying, and Leave No Trace.
Girl/adult ratios for Troop Camping
Troops are expected to follow a 1:5 ratio, regardless of age level(s) of Girl Scouts attending. If your troop does not meet this ratio, your troop will need to add or decrease the number of adults coming with you. If your troop has a special situation requiring more adults than what this ratio would provide, troop leaders will indicate this during the registration process.
This is a troop camping experience that is intended for camping and outdoor experience progression. If you are looking to attend camp with each child having an adult companion, check out the following programs:
- Family Camp at Trefoil Ranch or Camp Cloud Rim (summer)
- Minicamp Programs at Trefoil Ranch or Camp Cloud Rim (school year)
- Camp Rentals for Troops at Trefoil Ranch (school year)
If you have questions, please contact info@gsutah.org before registration.
General Health Information
Where do we find information about camper health and wellness?
Please click through Camper Well-Being and Guidelines in the Camp Orientation Guide to find information regarding the following topics:
- Camp Health Information
- Camper Physical Well-being
- Special Dietary Needs and Severe Food Allergies
Questions? Contact Customer Care at info@gsutah.org or (801) 265-8472
